Fleet Supervisor

Are you passionate about keeping operations running smoothly and efficiently?

We’re looking for a Fleet Supervisor to oversee and coordinate the day-to-day activities of our non-rentable fleet at the depot.

This role is key in ensuring that vehicles move seamlessly through preparation, repair, or disposal processes, keeping accurate records, managing yard operations, and making sure every vehicle is ready for either the rentable fleet or disposal within agreed timelines.

The Woodford Group
, founded in 1991 in Durban, has grown from a single car rental business into South Africa’s largest independent car rental brand. Today, we proudly offer a full suite of mobility solutions, from short-term rentals to long-term leasing, vehicle sales, and trade services across our network of branches nationwide.

FLEET SUPERVISOR:
Positions available at KS Depot (Durban) / ORT Depot (JHB) and CT Depot (Cape Town).

Join a vibrant and forward-thinking team, where innovation and exceptional customer service drive everything we do.

As part of our team, you’ll:

• Make a difference: Contribute to a company that leads the market and values the impact of every team member.
• Grow your career: Take advantage of opportunities to develop your skills and advance in a supportive environment.
• Collaborate and innovate: Be part of a collaborative culture that values fresh ideas and teamwork.

Your contributions matter, and your growth is our priority.

Join us and be part of something extraordinary!

Planning: You organise work effectively, set clear priorities, and coordinate multiple tasks to consistently meet deadlines, fleet targets, and operational commitments.

Accuracy: You maintain a high level of detail and precision when capturing, reviewing, and processing operational, compliance, and financial information, ensuring data integrity at all times.

Performing under pressure: You remain calm, focused, and effective when dealing with operational pressures, urgent changes, or unexpected challenges—delivering consistent results without compromising quality.

Leadership: You provide clear direction, allocate tasks effectively, and motivate yard and fleet teams to work efficiently, ensuring vehicles move through preparation, repair, and disposal stages on time.

Cooperation: You work well with colleagues, drivers, and other departments, supporting team objectives, sharing information, and resolving conflicts constructively to maintain smooth operations.

Devotion to quality: You strive for excellence in all aspects of work, following procedures consistently and ensuring safety, compliance, and service delivery meet or exceed expectations.

Results-oriented: You are driven to achieve fleet, operational, and financial targets—monitoring performance metrics closely and taking corrective action to ensure goals are met or exceeded.

Analytical thinking: You evaluate operational data, identify problems, and make sound, timely decisions—offering practical solutions to optimise fleet performance and prevent delays.

NON-NEGOTIABLE REQUIREMENTS:

A minimum of 2–3 years’ proven experience in overseeing multiple tasks in a fast-paced depot environment - fleet coordination, yard supervision, and automotive operations (Car rental industry preferred).

Proficiency in MS Office and experience using fleet management or asset tracking systems.

It will also count in your favour if you have:

A tertiary qualification in logistics, administration, or a related field.

Maintaining an accurate and up-to-date list of all non-rentable vehicles at the depot.

Categorising and monitoring fleet status:

Awaiting preparation (new or transferred fleet not yet rent-ready)

Awaiting disposal (vehicles at end-of-life)

In repair or awaiting parts

Conducting daily yard checks to confirm fleet location and condition.

New Fleet Preparation Assistance

Coordinating with mechanics, cleaning teams, and licensing clerks to move vehicles into the rentable fleet quickly.

Checking readiness tasks such as branding/decals, registration, and safety inspections.

Flagging and escalating any delays or issues to the Fleet Manager.

Disposal Process Support

Preparing vehicles for disposal according to company standards (cleaning, removing branding, documentation).

Liaising with disposal teams or auction representatives during vehicle handover.

Updating the fleet management system with vehicle status once disposed of.

Record Keeping & Reporting

Updating vehicle statuses in real time on fleet management systems.

Completing daily and weekly non-rentable fleet reports for management review.

Supporting internal and external audits with accurate data.

Team & Yard Supervision

Overseeing yard staff handling non-rentable vehicles.

Allocating tasks, monitoring progress, and ensuring work meets quality standards.

Enforcing depot safety and security procedures.