Administrative Manager, Senior - Juvenile Court

Nature of Work

Under general direction performs work of considerable difficulty in the management of a division, functional unit or administrative section; performs related work as assigned.

• Participates in the preparation and administration of the budget
• Plans, manages, and evaluates the activities of a division, functional area, or administrative section
• Supervises and evaluates employees and recommends disciplinary actions
• Responsible for all accounting functions of the department including budget, grants, funding agreements, reporting, journal entries, purchasing, accounts payable and receivable, travel claims, cashiering/deposits, collections, victim restitution, and timesheets
• Drafts and monitors contracts and insurance requirements
• Develops, evaluates, and revises policies and procedures
• May serve as team leader and periodically as multi-agency team leader or project manager
• May manage preparation, submission and administration of grants
• Performs related duties as assigned

Essential functions of this position include but not limited to working with and around others; hearing and speech to communicate with others; and finger dexterity for writing, computer work, and phones.

• Bachelor's degree in subject area and three years progressively responsible management experience in assigned or closely related field
• Associate's degree in subject area and four years progressively responsible management experience in assigned or closely related field
• Five years progressively responsible management experience in assigned or closely related field
• Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position

• Proficiency in Excel-based financial reporting and data analysis; applicants should be prepared to demonstrate examples of using Excel in this capacity
• Experience with Enterprise ERP (formerly Munis by Tyler Technologies) or similar financial management system
• Experience managing information technology initiatives or data/statistical reporting projects

This position is exempt from overtime and is at-will.

Note:

Individuals in exempt classifications as part time employees may be classified as non-exempt per FLSA law regarding minimum weekly salary requirements.

• Considerable knowledge of:
  Governmental financial and budgetary practices, Applicable federal, state and local laws, regulations, codes and ordinances, Theories, principles, practices, and techniques related to designated program services and assigned duties, Personnel management and the principles of effective, positive supervision, Grant reporting requirements, with emphasis on federal grant compliance, Statutes, rules, and codes related to juvenile court operations, particularly those pertaining to financial responsibilities, Working knowledge of:
  The mission, functions and operational priorities of the designated department, Administrative operations of all County wide agencies and the nature of the services provided, Principles of public administration
• Ability to:
  • Effectively manage human, fiscal and material resources
  • Analyze complex issues and recommend appropriate, effective solutions.
  • Oversee diverse services and programs that vary widely in scope and purpose.
  • Exercise independent judgment and initiative to accomplish difficult or sensitive assignments.
  • Operate equipment and technology necessary for assigned tasks.
  • Work safely and support a culture of workplace safety.
  • Establish and maintain effective working relationships with employees, County officials, partner agencies, and the public.
• Communicate clearly and effectively, both verbally and in writing.
• Follow written and verbal instructions.

Coconino County is an Equal Opportunity Employer.

Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ Eco Pass bus pass

Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability