Procurement Associate

Overview

DEPARTMENT OF VETERANS' SERVICES For Veterans and those who care for them. PROCUREMENT ASSOCIATE

Job Location:

Arizona State Veterans' Home - Flagstaff, 2100 North Gemini Road, Flagstaff, AZ 86004. Posting Details:
Salary: $18.00 to $19.80 hourly (DOE);
Grade: 16;
Closing Date:
January 29, 2026.

Would you like to be part of an amazing team that helps veterans thrive? At the Arizona Department of Veterans' Services (ADVS), we are committed to serving and honoring veterans, service members, and their families by ensuring that they receive the highest quality services so that they can thrive for a lifetime! We are looking for an outstanding Procurement Associate. This important position is responsible for the day-today procurement functions of the Arizona State Veterans' Home in Flagstaff.

Your rewards:

• Incomparable Benefits:
  Our program provides the opportunity to receive lifetime pension and healthcare benefits!
• Meaningful Work:
  Your dedication will directly enhance the lives of veterans and their family members, providing them with the care and respect that they deserve.
• Professional Growth:
  You will engage in continuous learning and improvement through the Arizona Management System (AMS).

Your contribution:

• Outstanding Service:
  Provide the best assistance to veterans to improve their quality of life
• Continuous Improvement:
  Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achieve continuous improvement and efficiency
• Team
  
  Collaboration:
  
  Work with other professionals to use your expertise while improving your knowledge, skills, and abilities

• Reviews purchasing requests for completeness and accuracy
• Follows up with agency personnel for additional information as required for procurement
• Locates sources for supplies/services for routine contract purchases
• Evaluates options based on cost, quality and availability, selects source, and places orders
• For non-contract/non-routine items, assists with gathering of information for purchases and/or completion of required bid documents (e.g. Invitations for Bid, Requests for Quotations, Requests for Proposals, to include Off Contract, Sole Source, and Not Practical to Quote form requirements)
• May obtain limited/small dollar vendor quotations, evaluate and procure accordingly
• Operates computer spreadsheet applications, purchasing/inventory software, and internet applications to locate potential suppliers/supplies to prepare cost analysis and general procurement reports
• Completes purchase requisitions, purchase orders, blanket orders and receipts in accordance with applicable state and agency rules, policies and procedures
• Maintains files on open purchase orders, correspondence, vendor lists, product catalogs, etc.
• Expedites orders
• Responds to questions and/or delivery problems from staff and vendors. Initiates change orders and cancellations as necessary
• Receives supplies, materials and equipment
• Stocks and restocks supplies
• Checks quantity and quality of goods received for conformity to requisitions issued
• Follows up with vendors regarding any discrepancies, to include coordinating returns and credits
• Attends and participates in purchasing-related training, seminars, trade-shows, member affiliations and staff meetings
• Attends a minimum of 24 hours of procurement training each year

Knowledge of:

• Procurement guidelines and procedures
• Record keeping
• Report preparation
• Computer software applications
• Limited range of standard commodities, services, sources of supply, local markets, price trends
• Purchasing, requisition process, working with suppliers, and ordering methods for procuring products, materials, and services

Skills in:

• Verbal and written communication
• Customer service
• Problem solving
• Time management
• Organization and record maintenance

Ability to:

• Coordinate, analyze, and establish work priorities
• Maintain records and controls
• Receiving times against appropriate procurement documents

• Ability to obtain and retain a valid AZ DPS Fingerprint Clearance Card
• Driving in the course of State business which requires a valid state-issued…