Administrative Specialist

Description

Department:
Administrative (multiple)

Hours per week: 40/Full Time

Reports directly to:
The Assistant Director and indirectly to the Director and Corporate

The Administrative Specialist shall be responsible for updating rosters. Assists the Program Director and Assistant Director in sending/receiving correspondence and overall office organization.

High School diploma or GED required. No experience required. Additional clerical/secretarial preferred. Must have experience working with Microsoft Word, Excel, PowerPoint, Outlook, internet-based storage service or other applications. Must have a valid driver’s license or state issued , social security card issued by the U.S. Social Security Administration, and be a United States citizen, permanent resident, or other person lawfully admitted into the United States.

Must pass federal background check.

• Problem solving, planning and prioritizing
• Data entry
• Communication skills – written and verbal
• Information gathering and monitoring
• Flexibility, adaptability, teamwork and customer service oriented
• Microsoft Outlook, Excel, Word, Power Point

The Administrative Specialist shall assume the following job responsibilities:

• Support Facility Director and Assistant Director with day to day operations.
• Monitoring task progress and reporting updates.
• Maintain multiple rosters and databases.
• Maintain various rosters and keep facility forms updated and stocked.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• File, organize, shred, and create files.
• Operate company vehicle.
• Create Staff & Resident .
• Keep inventory of office supplies and coordinate ordering with the Facility Director and disbursement of supplies.
• Edit and review documents to ensure accuracy, correcting grammar, spelling or structure errors as necessary.
• Prepare correspondence to the partner agencies including acceptance letters, terminal reports, etc.
• Set up resident medical appointment with follow up on results and related paperwork.
• Take meeting minutes by hand or computer, that will later be documented for compliance purposes.
• Ensure all company policies, procedures and the employee handbook are followed.
• Local travel may be required.
• Complete all annual training required by contract.
• Complies with federal, state and local laws and regulations.
• Ensures rest and meal breaks are taken in accordance with California law.
• Reports any violation of company policy, employee handbook Standards of Conduct, etc.
• Assume and perform other duties as assigned.

Working Alternatives, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.