Events Coordinator, Intermediate - Student Organizations

Events Coordinator, Intermediate – Student Organizations

Join to apply for the Events Coordinator, Intermediate – Student Organizations role at Northern Arizona University
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We’re offering you the opportunity to work with student clubs and organizations to plan and coordinate on‑campus events, ensuring compliance with university policies and smooth logistical execution.

Unions and Activities, reporting under Campus Services and Activities, strives to offer the finest services and amenities for the students and visitors of Northern Arizona University. It manages operations for key campus venues and serves as the central hub for campus engagement, overseeing a wide range of events and programs that enrich student life.

This position serves as the primary contact for student clubs and organizations hosting on‑campus events. Responsibilities include providing guidance on event planning, logistics, marketing, and compliance with university policies. The role promotes access to financial and logistical resources, fosters partnerships, and ensures proper coordination with appropriate processes.

50% – Event Planning & Student Organization Support

• Serve as a single point of contact for on‑campus events presented by student clubs and organizations.
• Provide assistance and guidance to student organizations in planning and executing events, including event logistics and marketing.
• Help promote access to financial and logistical resources by identifying opportunities and initiating connections with the campus community.
• Help foster partnerships between student organizations and university departments to enhance event visibility, collaboration, and attendance.
• Coordinate with NAU Contracts and Purchasing Services and other support services to ensure compliance with contracting, insurance, and other requirements.
• Become proficient in the campus event management software (EMS) and student organization request software (True Blue Connects).
• Work closely with Leadership and Engagement to support participation in student organization meetings and events.

15% – Summer Camps & Conferences Support

• Support on‑campus events contracted through the NAU Summer Camps and Conference planning group.
• Serve as a liaison with NAU Facility Services for external clients to ensure smooth execution of on‑campus summer events.
• Work closely with internal event planners during the summer months to provide access to campus resources, record and track utilization, and charge appropriately for services.

15% – Departmental Collaboration

• Collaborate with other departments to support student organization events.
• Assist in marketing and promotional efforts for student organization events.
• Serve on collaborative planning committees involving students, faculty, and staff to support university‑wide initiatives.
• Build and maintain strong working relationships across campus to enhance student engagement and event success.

10% – Administrative Support

• Coordinate with Campus Event Office staff to maintain the NAU event calendar and support administrative processes.

Qualifications

• Entry level – this role is open to candidates at the entry level.