Staff Accountant

Humane Society for Hamilton County (HSHC) – Fishers, IN

Starting Salary: $65,000–$75,000 (based on experience)

We’re hiring a Staff Accountant at HSHC — reporting directly to our CEO. You’ll own the core accounting engine (AP/AR, reconciliations, cash receipts) and deliver clean, trusted reporting that helps power our no-kill mission. Quick Books + Excel are a must (nonprofit experience is a plus). If you want behind-the-scenes work that creates front-line impact for animals and our community — apply now.

At HSHC, we move fast — animals and community needs don’t wait. This role exists to make sure our financial foundation is accurate, compliant, and decision-ready at all times. We are looking for a Staff Accountant who brings clarity to complexity, strengthens internal controls, and delivers clean reporting so our leadership team and Board can confidently invest in what matters most: saving lives and serving Hamilton County well.

Top 3 Traits We Need

What You’ll Do

1) Own the day-to-day financial engine

• Oversee daily accounting operations across AP, AR, cash receipts, deposits, and reconciliations.
• Maintain accurate, up-to-date records using Quick Books and Excel.
• Support strong internal controls and fiscal policies that keep us audit-ready and accountable.

2) Produce reporting leaders can trust

• Prepare and analyze financial statements (income statement, balance sheet, cash flow) in collaboration with our Board Treasurer.
• Generate regular financial reports for internal and external stakeholders.
• Provide Finance Committee and Board meeting materials in advance, as requested.

3) Accounts Payable / Vendor Stewardship

• Enter invoices, prevent duplicates/errors, confirm approvals, and code to correct accounts.
• Process check runs and handle vendor questions with professionalism and timeliness.
• Review employee reimbursements for accuracy prior to processing.

4) Credit Card Usage Oversight & Payments

• Review charges for accuracy/concerns and reconcile receipts to statements.
• Follow up with staff for missing receipts or questionable charges.
• Ensure proper approvals and correct account coding.
• Compile, enter, and code credit card charges in the accounting system.
• Monitor credit card balances to ensure adequate funds for purchases/automatic payments.

5) Bank Accounts & Cash Management

• Prepare monthly bank reconciliations.
• Monitor operating cash to ensure adequate funds for cash flow needs.
• Monitor all HSHC bank accounts daily to ensure activity is appropriate and flag anything suspicious.

6) Cash receipts, AR, and modern payment tools

• Deposit incoming payments and ensure correct recording and notifications.
• Prepare invoices for events, sponsor ships, counties, etc.
• Monitor aging AR and follow up as needed.
• Monitor accounting email daily for online payments and ACH/wire transfers (Pay Pal, Venmo, donor-advised funds, stock transfers, etc.).
• Reconcile and properly code third-party contributions (e.g., Facebook fundraisers, One Cause).
• Ensure in-kind gifts (products, services, sponsor ships) are tracked and recorded according to nonprofit accounting practices.

7) Budgeting, contracts, grants, and strategy support

• Support annual budgeting with CEO/COO and department leaders.
• Assist in the development of annual Hamilton County animal control services contracts.
• Support grant submissions and track/report grant expenditures with program managers.
• Provide financial insights and analysis to support leadership decision-making and long-term planning.

8) Compliance, audit, and tax support

• Ensure compliance with accounting standards and nonprofit tax/regulatory expectations.
• Coordinate and assist external audits; provide documentation and address findings as directed by the Board Treasurer and CEO.

9) Relationship-building & communication

• Provide the Board Treasurer financial reports and financial-related…