Document Management Specialist

Document Management Specialist – Onsite | Full-Time | Fishers, IN

A large and well‑established financial services organization is seeking a Document Management Specialist to join its growing team. This is an excellent opportunity for someone looking to gain long‑term stability, build operational experience, and get a foot in the door with a major enterprise environment. This role starts as contract‑to‑hire, and strong performers are expected to be converted to permanent employees.

The Document Management Specialist plays a key role in supporting the processing, organization, and imaging of loan‑related documentation within an electronic document management system. This position requires exceptional attention to detail, strong data entry accuracy, and the ability to work efficiently in a structured and fast‑paced office setting. You will help ensure that critical customer and loan documents are accurately captured, scanned, indexed, and organized to support downstream teams across the organization.

• Sort, open, and organize incoming mail containing customer or loan documentation.
• Review all documents for accuracy and completeness prior to imaging.
• Scan physical documents into the electronic imaging system and process them for automated indexing.
• Ensure documents are categorized correctly and routed to the proper teams.

• Update internal systems with received document information.
• Prepare physical documents for outbound shipping when required.
• File, organize, and maintain stored or archived documentation according to internal guidelines.
• Assist with report creation, documentation tracking, and special projects as assigned.

• Maintain regular and punctual attendance.
• Support mailroom tasks, administrative projects, or operational needs as necessary.
• Collaborate with internal teams to ensure documentation is accurate, complete, and accessible.

• High School Diploma required.
• 1–3 years of office, administrative, mailroom, or document processing experience.
• Strong data entry skills with a high level of accuracy.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to work independently and meet productivity expectations.
• Familiarity with customer service environments or financial/mortgage documentation is beneficial but not required.

• Onsite position, Monday through Friday
• Hours:
  
  8:00 AM – 4:30 PM
• Full 40‑hour workweek with occasional overtime depending on business needs
• Professional office setting with structured processes and supportive team leadership

• Contract‑to‑hire role with strong potential for permanent placement.
• Great environment for individuals looking to build experience in operations, document management, mortgage processing, or financial services.
• Ability to gain exposure to enterprise systems and back‑office infrastructure.
• Stable schedule, predictable work hours, and a clear path for career development.

This is a Contract to Hire position based out of Fishers, IN.

The pay range for this position is $18.25 - $18.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fishers, IN. Final date to receive applications:
This position is anticipated to close on Mar 9, 2026.

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