Facilities Manager III

Overview

Coordinated Care Agency (CCA), a dba of the Archdiocesan Housing Authority, offers comprehensive services, enhanced shelter, and housing for people experiencing deep poverty and homelessness. Our purpose is to ensure that people have access to the healthcare and supports they need to thrive. The team works to promote social changes to dismantle systemic racism, injustices, and inequities that contribute to housing instability.

We approach our clients and colleagues through a trauma-informed lens, based on the knowledge and understanding of how trauma affects people s lives.

The Facilities Manager is responsible for the overall maintenance, safety, and efficient operation of agency buildings and grounds. This role supervises maintenance and janitorial staff, leads facility safety, manages vendor relations, and responds to facilities emergencies. The Facilities Manager ensures repairs, unit turns and preventive maintenance are performed and documented for compliance, oversees building systems, and collaborates with program leadership to support agency goals.

This position offers a compensation range of $34.38 – $38.24 per hour (DOE)

Full‑time, 40‑hour position include a competitive benefits package:

• Medical, dental, and vision coverage, plus life insurance and long‑term disability
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Generous paid time off, including paid sick leave, 15 vacation days, 12 paid holidays, and 1 personal holiday
• CCS/CHS 403(b) Employee Savings Plan
• Employee Assistance Program (EAP)

• Work in-person at programs and attend required in-person agency meetings.
• Lead maintenance and repairs, delegate priorities to maintenance and janitorial staff, and communicate with the Services team as needed.
• Keep Program Director and Property Manager informed about maintenance, cleanliness, building security, and safety issues.
• Troubleshoot problems and propose solutions, including preventative and long-term maintenance plans.
• Develop systems to ensure maintenance and janitorial supplies are always available.
• Conduct annual/seasonal maintenance and security inspections; ensure completion of inspection reports and actionable findings.
• Perform and oversee a variety of maintenance tasks and repairs, including apartment turnovers, changing locks, minor plumbing, furniture assembly, appliance and fixture repairs, painting, deep cleaning, and junk removal.
• Coordinate vendor services and act as a liaison between vendors and site staff.
• Direct maintenance and repairs for all building systems, including security, plumbing, HVAC, roof, appliances, fixtures, grounds, and waste management.
• Assist with preparing and monitoring the annual maintenance/facilities budget.
• Ensure exterior of building and grounds are clean and well maintained.
• Respond to emergencies in the building 24/7 and perform or coordinate emergency repairs.
• Maintain accurate maintenance records and manage building key/card systems.
• Ensure all sites have up-to-date disaster and emergency response plans, including annual emergency drills.
• Lead the monthly Safety Committee and ensure building compliance with disaster guidelines.
• Direct and organize construction and renovation projects; coordinate bids and oversee contractor work.
• Maintain a master list and schedule for periodic competitive bidding for vendors.
• Supervise maintenance and custodial staff; conduct performance evaluations and regular team meetings.
• Foster positive communication and teamwork among staff; provide continuing education and leadership development opportunities.
• Other duties as assigned to maintain daily functions and needs of the agency.

This position requires the employee to work in an environment where there may be exposure to illicit drug residues and fumes, blood borne pathogens or other bio-hazardous materials in the course of doing business. Other exposures could include cleaning supplies, chemicals involved in pest control, paint and other materials used in building maintenance, building temperature fluctuations, dust, noise, pests, and odors. Other working conditions may include interruptions, working…