Temporary - Educational Centers Program Administrative Support Associate

Temporary - Educational Opportunity Centers Program Administrative Support Associate Please see Special Instructions for more details.

Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position.

Position Title:

Temporary - Educational Opportunity Centers Program Administrative Support Associate

Working Title:

Administrative Support Associate

Position Number: TMP-2025

Full-time or Part-time:
Full Time

Time Limited Position:
No

Number of Vacancies: 1

Department:
Temporary Pools

Posting Number: 0402574

SHRA/EHRA:

Job Category:
Temporary

Hiring Range: $15

Overall Position

Competency:

Temporary

Primary Purpose of the Organization:

The Educational Opportunity Center helps high school seniors as well as high school graduates and college dropouts to make career choices and set educational goals. The Program also helps high school dropouts to enroll in adult high school alternative educational programs. Participants must be at least 19 years of age and have an interest in pursuing a college degree. Services are available at No Cost to U.S. citizens who meet Federal eligibility requirements.

Information concerning college admissions requirements and financial aid for college is provided, as well as assistance with the preparation of FAFSA applications.

Primary Purpose of the Position:

The Administrative Support Associate will assist in coordinating office activities and will serve as the receptionist for the Educational Opportunity Centers Program. Additional responsibilities include typing letters, memorandum, requisitions, and reports; establishing and maintaining office files; typing minutes of meetings; greeting visitors and receiving telephone calls for the office; coordinating travel arrangements for staff to attend conferences and workshops and for students to attend field trips;

scheduling and coordinating appointments for staff; completing requisitions for the office, educational and other supplies; receiving and distributing mail; reconciling the Educational Opportunity Centers budget via Quick Books and the financial system of the university; completing budget reports monthly and performing other related duties as assigned.

Minimum

Education and Experience Requirements:

• High school diploma or equivalent.
• One year or more office support or similar work experience in an administrative capacity; preferably in an academic environment

Knowledge skills and abilities:

• Demonstrated level of professional customer service and interpersonal communication skills
• Knowledge of principles and practices of basic office support and management
• Intermediate level knowledge of Microsoft Word, Excel, PowerPoint, Access, and Outlook; ability to train on and learn new computerized systems
• Keen attention to detail, problem solving skills, and ability to maintain confidentiality while managing competing priorities
• Ability to communicate and work alongside faculty, staff, students, vendors, and outside guests of the University in an effective and professional manner.

Preferred Qualifications:

Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position.

Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase “see resume.”

Please list at least three (3) professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission.

Open Until Filled:
Yes

If no applicants apply who meet the required competency level and training & experience requirements, then…