Executive Assistant; Part Time

About the Executive Administrative Assistant position

We are looking for an Executive Administrative Assistant who will consult and assist company's executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and perform assignments related to executive’s working life and communication. We expect you to be competent, organized and able to fulfill your tasks in a timely manner.

• Create and maintain an efficient documentation and filing system
• Organize efficient contact between the executives’ and company's clients
• Administer calls, messages and daily correspondence
• Attend events as assigned, taking dictation and minutes and keeping the corresponding data
• Arrange meetings, appointments and travels, providing reminders
• Handle requests and queries appropriately
• Review office supplies and build relations with suppliers
• Prepare reports, presentations and briefs

• 3+ years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant or other relevant position
• Solid experience with office management systems and procedures
• Proficiency in English and in-depth knowledge of MS Office
• Strong planning and time management skills, with an ability to multitask
• Excellent verbal and written communication skills
• Good knowledge of latest trends in office gadgets and applications
• Reliability, discretion and confidentiality
• High School degree; additional qualification as personal assistant will be a bonus