Rental Coordinator Supervisor

Overview

Mobile Air & Power Rentals provides innovative cooling, heating, dehumidification, and power solutions for customers nationwide. We rent out equipment including portable air conditioners, chillers, heaters, and generators, helping clients save time and money while enhancing operations and events.

We are immediately hiring a Rental Coordinator Supervisor to join our dynamic team.

• Full-time position
• Competitive pay with quarterly bonus opportunities
• Health, Vision, and Dental Insurance
• Life Insurance
• 401k with company match
• Paid time off (vacation, sick days, holidays)
• Career development and advancement potential
• Employee discount programs

The Rental Coordinator Supervisor leads the Rental Coordinator team and plays a critical role in supporting the day-to-day execution of the rental business. This position partners closely with Sales, Service, Accounting, Credit & Collections, and customers to ensure rental contracts, invoicing, and operational processes are completed accurately, efficiently, and on time throughout the full rental lifecycle.

• Lead, train, and develop the Rental Coordinator team, including onboarding, ongoing coaching, goal setting, and performance reviews.
• Approve timecards, overtime, and vacation requests for direct reports.
• Oversee daily order entry, contract management, and invoicing to ensure accuracy, timeliness, and proper documentation.
• Identify process gaps and drive continuous improvement across inside sales and rental operations.
• Communicate process updates and expectations clearly across departments.
• Serve as operational backup for rental coordination functions as needed.
• Maintain fleet inventory records within the ERP system in partnership with Accounting, including asset setup, retirement, and physical inventory counts.
• Utilize system reports (contracts, extensions, AR aging, etc.) to monitor performance, identify risks, and improve efficiency.
• Support new branch launches and workforce planning to ensure appropriate staffing levels while managing labor costs.
• Adjust resources to meet seasonal demand and business growth.

• High school diploma or equivalent required;
  Associate degree preferred.
• 3–5 years of relevant experience in rental operations, inside sales, service coordination, or a related environment.
• Previous experience leading or supervising employees strongly preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective communicator with the ability to work cross-functionally and with customers.
• Working knowledge of basic financial and project accounting principles preferred.
• Proficiency with Microsoft Office, particularly Excel and Word, and internet-based business systems.
• Willingness to work extended hours during peak seasons.
• Ability to travel up to approximately 10%.

Join our team and contribute to the excellence of our HVAC operations while advancing your career in a dynamic environment!