Office Manager - Police Department

Summary Objective

The purpose of this position is to perform supervisory and administrative work managing the administrative and business office of the Police Department. This class works independently, under limited supervision, reporting major activities through periodic meetings. This class reports to the Police Chief.

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
• Maintains assigned inventories; prepares, reviews and processes purchasing documents; prepares purchase orders for materials, equipment and supplies, distributes, reviews and code invoices.
• Maintains records for City Vehicles:
  Purchase, maintenance, fuel, tags and register titles, accidents, and repairs.
• Provides administrative and clerical support to departments.
• Prepares documents, records, reports, and forms.
• Assists the Chief and Deputy Chief with budget related activities.
• Receive funds, balance cash and make bank deposits.
• Supervises the preparation of payroll.
• Sets up meetings, prepares agenda packets, attends meetings and take notes, and minutes.
• Performs related work as assigned.

• High School graduation or GED equivalent.
• Four (4) years of administrative or clerical experience or an equivalent combination of education, training and experience.

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

The City of Fayetteville, Georgia commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.