Administrative Coordinator

Overview

Operate a multi-line telephone system to relay incoming and interoffice calls. Answers and transfers phone calls, or relays messages. Greet and register visitors, inform employees of the visitor's arrival, and direct visitors to the appropriate meeting room. Collect and distribute mail. Schedule meetings, arrange for conference rooms or other logistic needs. Maintain a clean and neat reception area. Operate office machines such as printers, faxes, and scanning devices.

Prepare and process expense accounts and other miscellaneous documents. Arrange executive staff travel, hotel accommodations, and car rentals. Assist in scheduling meetings, coordinating agendas, room preparation, and ensuring that necessary material is available. Provides clerical support to the HR department and answers frequently asked questions from applicants and employees relative to standard processes.

• Operate a multi-line telephone system to relay incoming and interoffice calls and answer or transfer calls, or relay messages.
• Greet and register visitors, inform employees of arrivals, and direct visitors to meeting rooms.
• Collect and distribute mail; schedule meetings and arrange for conference rooms or other logistical needs; maintain a clean reception area.
• Operate office machines (printers, faxes, scanning devices) and prepare/ process expense accounts and other miscellaneous documents.
• Arrange executive staff travel, hotel accommodations, and car rentals.
• Assist in scheduling meetings, coordinating agendas, room preparation, and ensuring materials are available.
• Provide clerical support to the HR department and answer FAQs from applicants and employees relative to standard processes.

• 6 months to 2 years experience as a receptionist using a multi-line phone system.
• Performs work under minimal supervision; handles complex issues and problems, refers only the most complex issues to higher-level staff.
• Apply common sense understanding to carry out details with minimal written or oral instructions.
• Deal with problems involving a few concrete variables in standardized situations.
• Proficiency in use of Google Suite.
• Advanced interpersonal skills including the ability to communicate effectively both orally and in writing with managers, supervisors, employees and the general public.
• Ability to consistently project a professional demeanor and maintain a high level of confidentiality.
• Ability to utilize good judgment and work independently while recognizing the importance of working within established procedures and departmental requirements.
• Ability to independently problem-solve and understand organizational structure to direct inquiries appropriately.
• Strong organizational skills and the ability to multi-task while satisfying multiple demands.

• Medical, Dental, and Vision plan
• Paid Holidays (11 per year)
• Flexible PTO for exempt employees; generous PTO for non-exempt employees
• HAS, FSA and 401K matching plans
• Paid sick time, as well as short and long-term disability insurance

This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. These may be added, removed, changed or reassigned as needed to accommodate business requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are an Equal Opportunity / Affirmative Action employer – M/F/Disabled/Veteran

So:
Wanna WOW with us?

Simply upload your resume online and leave your contact information. We look forward to getting to know you!

Together towards a clean world.

At Kärcher, a team of 15,330 people in 80 countries is working together to make the world a cleaner place. As a family company with a focus on sustainability, we firmly believe that the important things in life need extra care to ensure they stand the test of time and preserve their value in future too. We offer WOW solutions around the world for cleaning and care.

In the everyday and in the extraordinary. With WOW products and WOW services.