Operations & Executive Support Coordinator

Position: Operations & Executive Support Coordinator
This role would suit someone with experience in office coordination, project support, operations, or executive assistance who is ready for the next step in a varied position offering responsibility, visibility, and scope to grow. You will bring a calm, highly organised, and adaptable approach, joining the team in a pivotal support role spanning executive assistance, office operations, and project coordination.

Working closely with the Operations Manager, this position provides day-to-day support to senior leadership while also playing a hands-on role in the smooth running of our office, projects, and logistics. It is a varied, fast-paced role suited to someone who enjoys juggling priorities, solving problems, and being at the heart of a busy operation.

Alongside executive support responsibilities, you will collaborate with project, procurement, and site-based teams to help coordinate stock, deliveries, and resources across multiple live projects.

Key Responsibilities

• Provide executive support to the Manager and Director, alongside general administrative, operational, and logistical support to project managers, site teams, and the wider office

• Act as a central point of coordination between office, warehouse, and site-based teams

• Support the procurement process by placing orders, monitoring lead times, and tracking deliveries

• Maintain and update the stock control system

• Manage delivery schedules, documentation, and records to maintain clear visibility across projects

• Coordinate the movement of stock from warehouse locations to multiple project sites

• Arrange accommodation as required

• Support equipment hire, supplier liaison, and the resolution of delivery or stock discrepancies

About You:

You are naturally organised, proactive, and comfortable working across multiple work streams. You enjoy supporting senior stakeholders while remaining hands-on with operational detail, and you are confident communicating with suppliers and coordinating logistics.

This is an office-based role, Monday to Friday, 8:30am–5:30pm, within a busy, collaborative environment. Due to location and a few errands, access to transport is required