Finance - Accounts Payable Administrator

Finance - Accounts Payable Administrator Job Description

Posted Wednesday 7 January 2026 at 01:00

We are looking for an Accounts Payable Administrator to join our Accounts Team in Badshot Lea. You will be reporting direct to Purchase Ledger Supervisor and work with a team of five.

We are looking for an individual with an accounts payable background, good attention to detail, able to work under pressure to produce timely and accurate reports.

The ability and willingness to be flexible in a changing environment is essential.

A working knowledge of Access Dimensions would be beneficial.

Main Responsibilities:

• Match invoices to PO on Lightyear/Access, sort out any quantity or pricing issues then pass invoices.
• Dispute any issues on invoices with the relevant supplier, follow up and request credits if necessary
• Print out statement checklist, mark received statements and chase up any missing invoices.
• Check through statements and identify missing invoices/credits and request copies.
• Prepare monthly purchase ledger accruals.
• Produce audit reports for key suppliers and reconcile to purchase ledger accounts.
• Sort post and emails daily.
• Answer office phone
• Carry out any other administrative tasks as required.

To be successful in this role, we are looking for people:

• Proven experience of working in an administration role within a retail environment is essential
• Excellent oral and written communication
• Organised, self-disciplined with a positive, collaborative attitude
• Ability to deliver high level of accuracy and attention to detail
• Previous experience in a similar role is desirable

Squire’s is a family-owned group of 17 garden centres based in Surrey, Sussex, Middlesex, and Berkshire. Since 1936 the purpose of our business has been the happiness of those who work in it.

We are committed to growing our business and to promoting the highest standards in horticulture, catering, and retail.

We want our staff to enjoy working with us in a friendly, energetic customer focused environment.

Rewards & Benefits:

We want our employees to be known for their friendliness, helpfulness, and good customer service, with their whole ethos being ‘nothing is too much trouble for our customers’. In turn we will provide an extensive benefit package, please see below.

• Employee Discount
  – 50% in Restaurants and 20% in Garden Centre on joining, increasing to 25% after 2 years’ service and 30% after 5 years’ service.
• Holiday (including bank holidays)– 5.6 weeks on joining increasing to 6.2 week after 2 years’ service and 6.6 weeks after 5 years’ service.
• Bonus
  – We reward our employees with a non-contractual bonus at Christmas, based on the profit of the company in any financial year (first year is dependent on start date)
• Pension
  – We are all aware of how important it is to save for our retirement. We offer a Defined Contribution Pension Plan to new employees. If you pay into the plan and meet the government criteria, the company will too, and these contributions will be invested.
• Attendance
  – After one years service, if you have worked for a full financial year and have 100% attendance, one day holiday (pro-rata) will be added to your holiday grant as a 'Thank you'.
• Made A Difference Scheme (M.A.D)– A reward scheme for team members who make a difference to our business through outstanding customer service, over and above normal duties or initiatives that have grown / inspired the business. There is a monthly winner. All winners select a gift to receive.
• Learning & Development
  – You can look forward to a wealth of learning opportunities with us that will enhance and develop you with the skills and confidence you need.
• Birthday –After 6 months service if your birthday falls on your contracted day to work, you can leave work early (holiday policy rules apply). If you have 2 years service on your birthday, you will receive a £25 Squires gift voucher (pro rata for less than 40 hours).
• Cycle2work scheme –After 1 years service, a government initiative which offers a 25% to 39% saving on new cycling equipment. This cost is deducted out of your pay over 12 or 19 months.
• Child's first day at school –After 1 year's service come in late and go home early on your child's…