Procurement Software Asset Manager

A Software Asset Manager is responsible for the effective management and oversight of all software assets throughout their life cycle. This role focuses on optimising software usage, ensuring compliance with licensing agreements, and minimising costs associated with software assets.

Key Responsibilities

• Maintain an accurate inventory of software assets, including licenses, usage, and entitlements via Ticketing and asset system.
• Monitor software life cycles, ensuring timely renewals and upgrades.

• Ensure compliance with software licensing agreements and audits.
• Collaborate with legal and compliance teams to address any licensing issues.
• Ensure compliance with company policies and procedures regarding procurement and finance.
• Assist in the documentation and filing of contracts, agreements, and other financial records.
• Support internal and external audits by providing necessary documentation and information.
• Analyse software usage data to identify underutilised or unnecessary applications.
• Recommend alternatives or consolidations to reduce costs and improve efficiency.
• Manage relationships with software vendors and suppliers.
• Negotiate software contracts and licensing agreements to secure favourable terms.

• Develop and enforce software asset management policies and procedures.
• Educate staff on the importance of compliance and proper software usage.

• Generate reports on software usage, compliance status, and financial analysis.
• Present findings and recommendations to management for decision‑making.
• Work closely with IT teams to ensure proper software deployment and maintenance.
• Collaborate with project teams to align software budgets with business goals.
• Attend team meetings and contribute to discussions on process improvements.
• Communicate effectively with suppliers and service providers to ensure timely delivery of goods and services.
• Identify potential risks related to software asset management and develop mitigation strategies.
• Stay updated on changes in licensing laws and compliance requirements.

• Assist in the procurement process by preparing and issuing purchase orders.
• Coordinate with suppliers to obtain quotes, track deliveries, and resolve any discrepancies.
• Manage and progress procurement requests in the Procurement portal.
• Assist in vendor evaluation and management processes.

Security Clearance
:
Due to the secure nature of the position and working environment, you must have, or be eligible to obtain, UK Security Clearance.

Seniority Level
:
Associate

Employment Type
:
Full‑time

Job Function
:
Administrative and Purchasing

Industries
:
Defense and Space Manufacturing, Computer and Network Security, IT Services and IT Consulting

SiXworks is a leading provider of secure digital solutions specialising in cutting‑edge technology solutions deployed in highly secure environments. We accelerate innovation and adoption of secure digital technology to improve the operational agility of Defence and National Security organisations.