Construction Project Coordinator

Job Summary

Join Our Dynamic Team at OXXO USA (Southwest Convenience Stores) as a Construction Project Coordinator. OXXO USA, a leader in the convenience store industry, is seeking a Construction Project Coordinator to join our team. If you’re ready to make an impact in a fast paced, innovative environment, this opportunity is for you!

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture or a related field.
• 1‑3 years of experience in construction project coordination, construction administration, or a similar role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with construction management and design software, such as AutoCAD and Revit.
• Knowledge of U.S. construction methods, local building codes, permitting processes, and safety regulations.
• Ability to read and interpret technical documents, including project plans, blueprints, and construction schematics.
• Strong organizational skills with the ability to manage multiple projects and priorities.
• Strong communication and collaboration skills to support internal teams, contractors, and stakeholders.

• Track project schedules, milestones, and deadlines to ensure progress and alignment.
• Maintain organized project documentation, files, and reporting tools.
• Coordinate communication between contractors, vendors, and internal teams to support seamless project execution.

• Manage ordering of fixtures, furniture, and equipment (FF&E) for remodels and new store projects.
• Track procurement lead times and delivery schedules to prevent delays.
• Coordinate deliveries with Construction Managers and contractors.
• Maintain and update master FF&E tracking logs.
• Assist in fixed asset management processes, ensuring accurate tagging, tracking, and record-keeping.

• Review and process contractor/vendor invoices.
• Assist in tracking budgets, purchase orders, and capital spend reporting.
• Support Capital Projects Manager with variance reporting and reconciliations.

• Support the Licensing & Permitting Coordinator by preparing applications, submitting documents, and following up with municipalities.
• Track permit and inspection status in project logs.

• Coordinate and manage project meetings, ensuring clear documentation, actionable follow‑ups, and team alignment.
• Oversee project close‑out processes, including final documentation, punch list completion, and deliverable verification.

• Lead and manage innovation projects to streamline processes, optimize resources, and drive operational efficiency.

• On‑time delivery of equipment to all remodel and new store projects.
• Accurate tracking and control of fixed assets, invoices, budgets, and project schedules.
• Reduction of project process times from planning through execution and delivery.
• Streamlined administrative processes, increasing the department’s capacity to manage 55+ projects per year.
• Effective communication with internal teams, contractors, and stakeholders.

All activities must comply with Equal Employment Opportunity laws, HIPAA, ERISA, and other regulations. While this job description aims to provide a comprehensive overview of the role, it may not detail every task or responsibility required.