Administrative Assistant

Overview

The Altocare Administrative Assistant will provide overall administrative support, including calendar management, inventory control, and event coordination.

Position:
Administrative Assistant

Pay: $18-$20/hr

Position Type:
Full Time, On Site

• Oversee all functions related to the reception area, mechanics and needs of the office/facility.
• Manage all office and snack supplies, including ordering, expense reporting, tracking, and storage.
• Spearhead office facility needs, including communication and relations with building management and outside vendors.
• Handle all mail & shipping (USPS, UPS, Fed Ex, etc.)
• Provide administrative support to all departments as needed.
• Create communications to staff, draft emails/letters, and responses to inquiries from clients, vendors, and office needs.
• Receive and screen incoming telephone calls, visitors, and correspondence. Serve as the point person with call service.
• Coordinate and manage the setup of meetings and special events, including ordering food, making reservations, and handling other details, logistics, and room set up.
• Management of office equipment and supplies: printers and mail
• Coordinate newly hired employees’ business cards and order as necessary for the office.
• Manage calendar scheduling for the CEO.

• 2 years of administrative or office management experience.
• Associate’s degree or higher in business administration or a related field preferred; additional years of experience may be considered in place of education.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Working knowledge of office equipment (e.g., printers etc.)
• Strong customer service orientation.
• Exceptional attention to detail and analytical abilities are a must.
• Excellent interpersonal and communication skills.
• Ability to effectively prioritize and execute tasks.
• Strong interpersonal and oral communication skills.
• Experience with ordering supplies.
• Proficient in managing meeting and event coordination, including logistics, scheduling, and vendor management to ensure successful execution.
• Ability to sit for extended periods of time.
• Lifting and transporting moderately heavy objects, such as copier paper boxes and cases of water.

• Competitive pay
• Growth potential
• Comprehensive Medical, Dental, Vision health insurance with a generous percentage paid by the company
• Flexible Spending Account for health and dependent care
• Company paid Life Insurance, AD&D, and Short-Term Disability
• Competitive group rates for Voluntary Long-Term Disability
• 401k with excellent matching
• Paid vacation, personal days, and holidays. We also offer a paid day off for your birthday!
• Allowance reimbursement for Gym Membership
• Education Tuition Reimbursement

Altocare operates through its trusted brands—Senior Helpers and Med Tec Healthcare — delivering a full spectrum of in-home care services designed to meet diverse needs. Senior Helpers specializes in professional caregiver support, offering personal care and specialized programs for individuals with chronic conditions. Med Tec Healthcare also provides in-home care, ensuring comprehensive health management from the comfort of the home.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.