Administrative Assistant

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* Key Responsibilities:

**** Site & Team Support
*** Orchestrate complex calendars, meetings, and recurring cadences (S&OE huddles, staff meetings, safety/quality reviews); prepare agendas, capture actions, and track follow-ups.
* Coordinate onsite events (trainings, town halls, vendor/partner visits, interviews): room booking, AV setup, catering, visitor badges, security notifications.
* Serve as the frontline point of contact for internal stakeholders and external visitors; ensure a professional experience aligned to Form Factor values.
** Documentation & Operations
*** Create/update documents, slide decks, trackers, and communications; maintain shared drives/SharePoint structure and permissions.
* Process purchase requests/POs, expense reports, shipments, service tickets, and facilities work orders; liaise with vendors as needed.
* Support onboarding logistics (badges, equipment requests, seating charts, orientation materials) in partnership with People Ops and IT.
** Communication & Logistics
*** Draft and distribute sitewide communications (alerts, schedules, announcements) with clear, concise messaging.
* Manage travel and itineraries for site leaders/visitors; reconcile expenses per policy. documentation, assist with onboarding logistics, and keep information flowing so teams can focus on execution. This role is ideal for a detail-oriented professional who thrives in a dynamic, manufacturing environment and enjoys being the “glue” that connects people, processes, and information. The
** Administrative Assistant
** provides proactive, high-quality administrative and coordination support to site leadership and cross-functional teams (Operations, Engineering, Facilities, HR/People Ops, Supply Chain). You’ll manage calendars and meetings, coordinate events and visitors, process
* Monitor and order office supplies; track small assets (loaner laptops, peripherals) and coordinate repairs.
** Process & Continuous Improvement
*** Propose and implemen
* Maintain and report admin KPIs; help ensure compliance with safety, security, and quality procedures.
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* Preferred Qualifications:

*** 3+ years of administrative, coordinator, or office management experience supporting multiple stakeholders.
* Proficiency with Microsoft 365/Office (Outlook, Teams, Word, Excel, PowerPoint) and SharePoint/One Drive; strong calendar and meeting management skills.
* Excellent written and verbal communication; able to draft clear, professional correspondence and meeting notes.
* Strong organization and prioritization—able to manage competing deadlines in a fast-paced environment.
* Demonstrated discretion handling confidential information.
* Experience in a manufacturing, engineering, or facilities environment.
* Familiarity with procurement/expense systems (e.g., Coupa, SAP Concur) and visitor/security tools (badge systems, NDAs).
* Basic event coordination experience (room AV, catering, agendas).
* Comfort with SharePoint architecture (folder hygiene, permissions) and simple dashboarding (e.g., Excel, Power BI).t administrative process improvements (templates, checklists, standard work).
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