Payroll & Compliance Specialist

POSITION SUMMARY

This role will support all three of our organizations:
Great States Construction, Great States Development, and Collective, offering a diverse and rewarding opportunity to make a broad impact across construction, real estate development, and property management sectors.

The Payroll & Compliance Specialist is a detail-oriented HR professional responsible for the accurate, compliant, and timely execution of payroll and HR/payroll-related compliance functions across multiple entities. This role serves as the primary specialist for payroll operations and employment compliance while supporting leadership with reporting, audits, and regulatory accuracy. The Payroll & Compliance Specialist will report directly to the Human Resources Manager.

• Process bi-weekly and off-cycle payroll accurately and on time
• Ensure accurate calculation of wages, overtime, bonuses, reimbursements, deductions, and commissions
• Maintain payroll records in compliance with federal and state retention requirements
• Coordinate payroll changes related to new hires, terminations, and compensation changes
• Reconcile payroll reports and resolve discrepancies
• Serve as the primary point of contact for payroll inquiries
• Conduct routine payroll audits for accuracy
• Generate standard and ad-hoc payroll reports
• Partner with accounting on payroll reporting and reconciliations
• Ensure timely preparation and distribution of annual W‑2’s

• Maintain HR compliance across payroll and employment regulations
• Ensure compliance with FLSA and applicable state wage and hour laws
• Administer garnishments, child support, and tax levies
• Support payroll tax filings and audits
• Monitor regulatory changes and recommend process updates
• Maintain payroll compliance documentation and SOPs

• Additional responsibilities as required to support department objectives

• Associates degree in HR, Accounting, Finance or related field OR equivalent experience
• 2-5 years of payroll administration experience required including processing payroll for roles with variable compensation (commissions, bonuses, incentives)
• Multi-state payroll experience preferred

• Strong knowledge of payroll laws and compliance requirements
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to handle sensitive information with confidentiality
• Proficient in HRIS platforms (Bamboo
  
  HR preferred)
• Proficient in Microsoft Excel

• Health, dental, and vision insurance with an HSA and FSA options
• Supplementary insurance
  • Eligibility the first of the month following 30 days
• 401k with a match of 3%
• Flexible time off with 10 paid holidays
• Paid volunteer hours
• Professional development opportunities

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift and/or move 20 pounds
• Occasionally climb, stoop, kneel, crouch, or crawl

This position requires regular office hours (8 am – 5pm, M-F) to be maintained along with availability for emergency situations outside of regular office hours.