Assistant Finance Director

Overview

Under the general direction of the Director of Finance, the Assistant Finance Director serves as a leader in support of the oversight, development, and control of fiscal operations for the City, and provides fiscal oversight and general business assistance to the Director of Finance, Department and Division Heads of the City in achieving goals and objectives for the Finance Department and the City Commission.

This position is a key support person to the Director of Finance that oversees our operational teams and internal and external financial reporting functions, payroll processing, budget and financial analysis, and the issuance of municipal debt. Primary responsibilities for the Assistant Director of Finance are oversight of the Enterprise Resource Planning system, management of our municipal debt portfolio, implementation and oversight of the annual budget, and completion of the annual audit functions.

Scope of Responsibility:

The Assistant Director of Finance is responsible directly and through subordinate supervisors and staff for several major financial operating functions to include development of fiscal administrative operating systems including our primary Enterprise Resource Planning (ERP) and other financial management protocols that are a subset of ERP; ongoing development of and compliance within our internal control structures; municipal debt and capital asset management;

financial analysis, including budget and reporting; and internal and external audit procedures. Incumbent supervises professional staff members within the Finance Department.

• Oversees City fiscal administration and establishes goals and directives for supervisors and staff in compliance with Finance Director goals and directives.
• Supports the goals and objectives established by the Director of Finance for the Finance Department;
• Provides guidance to subordinate supervisors in the development, recommendation and implementation of policies and procedures to accomplish divisional goals and objectives;
• Assembles professional support teams within the department to accomplish goals and objectives, supervises their activities and provides guidance to assure goal attainment;
• Evaluates ongoing business support systems and recommends changes to improve or modify financial management systems as needed;
• Designs and develops new fiscal accounting and administrative systems as needed;
• Assists in the design, development, and maintenance of operational policies and procedures and monitors Departmental compliance;
• Maintains healthy and supportive relationships with Director of Finance, City Administrator, Department and Division Heads, subordinate employees, consultants, attorneys, and other professionals in support of City functions.
• Enterprise Resource Planning (ERP) Systems
• In collaboration with Finance staff and other departments, supports the transition to and subsequent modifications of a new ERP system. The Assistant Director is a major contributor and advocate for operational accounting in the agency-wide ERP project;
• Manages internal financial reporting on a City-wide basis;
• Develops and distributes fiscal reports required to continuously monitor budget compliance;
• Implements new technologies that help improve our overall system in internal accounting controls;
• Develops framework for supporting Departments and Divisions in fiscal administration;
• Manage integrity of ERP system by maintaining chart of accounts, monitoring user account access and permissions, and ongoing testing of system.
• Monitors City-wide compliance with fiscal operational policies and procedures, and maintenance of internal control design and development.
• Assists Director of Finance with fiscal issues, planning, and treasury management;
• Participates in inter-departmental meetings to provide input, advice and technical assistance regarding accounting, funding, budgeting issues as they relate to the development of programs;
• Maintains a high level of awareness, directly and through delegation of responsibility to subordinates, of legal and compliance issues and trends at all levels of government that may impact departmental…