Administrative Assistant

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs.

Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.

Industry Manufacturing

Job Title Administrative Assistant

Duration 3 Years (Strong possibility of extension)

Job Purpose:

Provide a full range of administrative and clerical support for the Quality Systems, Compliance and Quality Assurance functions. Evaluate incoming requests and process or route appropriately. Coordinate and provide guidance for related business process workflows.

• Document Control and Procedure Change Workflow Coordinator for business sites, domestic and international.
• Maintain and audit controlled hard copies of procedures, instructions and forms at multiple local facilities.
• Support divisional compliance records and reporting; create and maintain sensitive or confidential company compliance information.
• Support key company initiatives such as ISO 9001 Quality Management System and client's Quality and Production System.
• Collect and analyze sensitive or confidential company data, produce complex reports for quality, compliance and warranty.
• Administer divisional online Quality Assurance SharePoint site; maintain online departmental network folders and files.
• Schedule meetings and resources in MS Outlook Calendar.
• Provide backup support for front desk/reception to cover breaks, vacations, absences.

• Other duties as assigned.

Required

Education:

Associate’s degree (2 year) in an administrative, clerical or business education program.

• Intermediate to advanced knowledge and experience using standard desktop PC software applications such as MS Office (Word, Excel, PowerPoint and Visio), MS Outlook (Email and Calendar) and MS Internet Explorer.
• Excellent administrative/clerical skills (data entry/keyboarding, operating standard office equipment such as personal computer, business telephone, copier/scanner/fax)
• Detail oriented and accurate; excellent organization and planning skills; able to coordinate and prioritize multiple activities.
• Strong written and verbal communication skills; communicate clearly and concisely with personnel from various levels and disciplines within and outside of the business.
• Must possess strong interpersonal skills, ability to listen effectively, build and maintain effective business relationships.
• Self-motivated, able to work independently with limited supervision, adaptable to changes to ensure business needs are met.
• 4-7 years of experience effectively developing and using the skills and knowledge requirements described above.

• Knowledge and experience using MS SharePoint.

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