Accounting Technician

Job Summary

Under general supervision, performs fiscal processing in the areas of payroll, cash receipts, purchasing documents, accounts payable, accounts receivable, and procurement cards. Receive, review, process and prepare fiscal documents such as payroll checks, reports, purchase orders, vendor checks, receipts, invoices, and billing statements and responds to inquiries regarding such documents from other departments, vendors, customers, etc. This position acts as the first level of support for all departments regarding software and procedural questions for the above areas.

Incumbents may exercise judgment based on knowledge of basic accounting/bookkeeping principles and techniques, but decisions are made in accordance with established precedent and departmental policy.

• Process payroll on a biweekly basis.
• Works closely with the Payroll Coordinator to process biweekly payroll and related tasks.
• Verifies Auditor’s Office and Water Meter Readers hours, reviews other departments hours entries and applies judgment to flag for reasonableness; follows up with responsible supervisors to verify, as necessary;
• Enters various adjustments, overrides, and corrections; balances various deductions;
• Prepares a payroll ledger for approval;
• Prints checks from the approved ledger and creates a direct deposit file;
• Disburses payroll reports to City departments;
• Prepares electronic images of reports for storage and subsequent retrieval needs;
• Cross trained in all aspects of processing payroll and responsible for performing a set of rotational duties each pay period.
• Assists with employee onboarding for new Finance staff.
• Provides UKG support.
• Review departments’ hours to ensure that they are following the City’s policies and employees are being paid accurately:
• Responds to employees questions;
• Participates in supervisor, payroll processor and employee training, when needed;
• Assist with testing UKG service packs and upgrades.
• Provides Other software support.
• Assists with testing of new software and imports as assigned.
• Enters cash receipts into the accounting system and verifies accuracy.
• Prepares Auditor’s bank deposit;
• Enters and posts all departments deposits into the general ledger;
• Retrieves and compiles data, prepares related lists and reports for the supervisor’s review or for requested management reports;
• Completes the daily cash receipts reconciliation & review.
• Processes purchase orders for departments.
• Reviews purchase requisitions for accuracy and completeness, reviews necessary changes with department to comply with Finance guidelines and ensure accuracy, and converts these to purchase orders;
• Process change orders per department’s request, monitors compliance to City’s policies and contacts department, when necessary;
• Enters purchase orders for Auditor’s Office;
• Maintains utility and telephone master records in Vendor Payments, enters purchase orders for all departments and disburses reports to all departments.
• Reviews receipts reports and contacts departments for unpaid items;
• Reviews reports and discusses open purchase orders with departments and cancels purchase orders.
• Posts purchase order encumbrance activity and vendor invoices to the general ledger.
• Performs accounts payable activities to pay vendor invoices.
• Creates vendor master records, requests and enters vendor W-9 information;
• Reviews and reconciles invoices to purchase orders and processes invoices for payment;
• Print checks and check reports for Auditor’s Office; creates check file for City Commission and legal publication;
• Verifies check payments to invoices;
• Mails checks to vendors;
• Researches outstanding checks & attempts to resolve;
• Researches open items on vendor statements;
• Scans checks and supporting documentation into imaging software;
• Retrieves check documentation in response to various departments’ requests;
• Completes vendor credit applications.
• Prepares and processes accounts receivable billings, posts receipts, customer service and initiates collections.
• Creates customer master records;
• Sets up automatic billings for departments based on agreements and/or correspondence;
• Enters customer charges and…