Project Administrator

L.F. Jennings, Inc. is seeking a Construction Project Administrator to join our Corporate Interiors division. The ideal candidate will have three years of experience, an understanding of the construction industry, desire to be a member of a great team, and possess excellent communication skills. The Project Administrator will be a critical member of our project teams as they manage contracts, document control, third party relationships and other administrative aspects of the project.

• Project Set-Up:
  Assist in the set-up of new projects including contract management, vendor verification, compliance paperwork. Upload drawings and specifications into Procore. Maintain organized files for each project; ensure all permits, drawings, specifications are current and maintained throughout the life of the project. Upload plans, specs, subcontract scopes, COIs, Safety Agreements, Permits to Procore.
• Project Delivery:
  Maintain strong communication and excellent customer service with subcontractors. Ensure compliance with contract documents. Track pricing changes, scope revisions. Review and process submittals. Manage process and pursue resolution. Facilitate billing and payment.
• Project Close-Out:
  Review specifications and contract documents for project-specific requirements. Create close-out Checklist to track required items; request and collect all warranties, operations manuals, as-built drawings, final reports and certifications; assemble documentation in an organized and professional manner, for submission to Architect/Owner, adhering to close-out guidelines given in the Specifications Manual.

• Able to communicate clearly and professionally with project team, owners, architects and subcontractors to ensure efficient paperwork flow.
• Able to manage multiple ongoing projects.
• Able to identify and prioritize tasks.
• Organized and detail oriented.
• Accurately type 60 WPM.
• Effective in editing and proofreading for accuracy.
• Understanding of basic Excel formulas and functions.
• Able to read blueprints and understand Specifications, preferred but not required.
• Capable in the following software systems:
  Microsoft Office Suite, Adobe/Bluebeam. Procore, Viewpoint experience preferred but not required.

• Three years of administrative experience, preferably in the construction industry.
• Notary Public, preferred.
• Procore certification, provided through L.F. Jennings, to be completed within six months of hire date.

Prolonged periods of sitting at a desk; must be able to lift 25 pounds on occasion.

L.F. Jennings values and is committed to its team members. L.F. Jennings, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. L.F. Jennings is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

We value each of our employees and seek to create an environment where they can grow and be successful.

L.F. Jennings offers a competitive base salary, strong bonus program, and comprehensive benefits package.