Project Coordinator

Job Location Fall River, MA

Position Type Full Time

Not Specified

Salary Range $25.00 - $35.00 Hourly

Travel Percentage None

Job Shift Day

Job Category Air Masters

The Project Coordinator supports the Sales and Install Manager that leads staff members who install heating, air conditioning, and ventilation equipment in commercial and residential buildings. This position routinely works directly with the sales and the install team to ensure customer satisfaction while meeting departmental goals and objectives. Presenting himself or herself as a senior company representative, the Project Coordinator often communicates directly with customers, vendors, and suppliers while updating internal staff to ensure accurate communication of job or project status and requirements.

• Schedules, directs, and provides project support for HVAC technicians to meet service demands and customers' expectations.
• Pull and close all project permits in a timely and compliant manner.
• Prepare submittal packages for client and general contractor approval.
• Develop and manage the schedule of values to support project billing and financial tracking.
• Prepare all close‑out documents, including O&M manuals, warranties, and final compliance.
• Release materials to purchase based on project timelines and approved submittals.
• Coordinate the delivery and staging of materials at the job site.
• Register equipment warranties, including Mitsubishi and JB warranties, to ensure client protection and manufacturer compliance.
• Manage project billing, including the submission of pay applications, tracking change orders, and ensuring accurate financial reporting.
• Take full ownership of each assigned project, from start to finish, ensuring coordination among all stakeholders.
• Generate daily invoices from completed projects and progress billing (AIA).
• Specify and make sure that the required parts are ordered in a timely fashion to ensure work deadlines are met.
• Verify incoming shipments, audit received goods for accuracy, communicate with the correct technicians about items received, and maintain a clean, organized receiving area.
• Ensure that all company/department policies are being followed by all HVAC technicians.

• Excellent communication skills. Ability to adapt communication style as needed.
• Five years' related experience; or an equivalent combination of education and experience.
• Excellent leadership skills to enhance team productivity and standards of work produced.
• Excellent verbal and written communication skills; and strong conflict management skills.
• Detail oriented and highly organized with the ability to handle multiple tasks and assignments.
• Good computer skills: knowledge of and proficiency in common office applications such as MS Word, Excel, Outlook, and general software navigation.
• Health care benefits through United Health Care.
• Delta Dental and Vision Service Plan.
• Paid time off and holidays.
• Employer‑matching 401(k) retirement plan.
• Employer‑paid Employee Stock Ownership Program (ESOP).
• Employer‑paid life and AD&D insurance; access to short and long‑term disability insurance.

RISE Group Inc. is an employee‑owned, professional engineering firm that provides a complete range of consulting, design, and energy services to customers throughout the United States and internationally. Our multi‑disciplined engineering and technical staff specialize in failure analysis, engineering design, process optimization, and condition assessment. Our work demonstrates how creative collaboration can produce outstanding results for our clients and our communities.

At RISE, our customers come from all walks of life—and so do our employees! We hire amazing people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. We can confidently state that we are successful as a direct result of our diversity.

From day one and throughout your career with us, you'll find a workplace culture with expansive personal & professional development opportunities, cutting‑edge technology, a place where relationships are valued, and work/life balance is always a priority.

We…