Administrative Assistant; Operational and Sales Support

Chem Pro Services is a privately owned leader in Vegetation Management, providing specialized herbicide applications to various industries, businesses, and municipalities across more than 20 states. With six operational locations and a corporate office in Gulf Breeze, FL, we support essential maintenance operations that keep infrastructure safe, accessible, and compliant. We are a vegetation management service company committed to dependable service, operational excellence, and safety.

We are seeking a high-caliber Administrative Assistant to join our Ocean Springs, MS service office. This full-time, in-office role is designed for someone who brings professionalism, initiative, and a strong sense of ownership to their work and someone who is looking for a long-term home where they can grow, contribute, and become a trusted part of the team.

The ideal candidate thrives in a dynamic environment where needs can shift daily and values the stability of a role where their knowledge, consistency, and reliability deepen over time. This position plays a key role in supporting office operations, coordinating information across teams, and ensuring administrative processes remain accurate, timely, and dependable.

Individuals who excel in this role take pride in producing polished, reliable work; communicate clearly and confidently; and enjoy being a steady, long-term point of contact within a busy operational setting. We’re hoping for a self-starter who is committed to building a lasting career with us and growing alongside the company.

• Manage routine administrative workflows including data entry, database maintenance, and the preparation and organization of documents
• Answer and direct customer and team member calls with professionalism and a solutions-focused mindset
• Collect, verify, and input data from multiple sources with a high degree of accuracy
• Verify information and resolve discrepancies to maintain clean, reliable records
• Organize, track, and distribute documents to support operational needs
• Provide general administrative support to keep both office and field operations running smoothly
• Communicate directly with internal and external customers
• Assist with sales and marketing efforts
• Help develop leads and screen prospects
• Create accurate, professional proposals to support the sales process

• Bachelor’s degree preferred; administrative experience strongly preferred and more valuable than a degree
• Proficiency in Microsoft Word and Excel; strong general computer skills
• Strong verbal and written communication skills
• Good time-management skills and comfort multitasking in a fast-paced environment
  
  Ability to anticipate business needs and proactively execute
• Aptitude for learning new software and systems
• Independent thinking, sound judgment, and resourcefulness
• Strong attention to detail and accuracy
• Self-motivated, reliable, and able to work with minimal oversight

We are committed to hiring someone who is looking for a long-term role where they can grow with the company and become a trusted part of our team.

Salary: $36,000 – $56,000, based on experience and long-term fit.

Our compensation structure is designed to reward consistency, reliability, and continued contribution over time. As employees grow in their role and deepen their understanding of our operations, opportunities for increased responsibility and compensation naturally follow.

• Health Savings Account with company match
• IRA with company match
• Life and AD&D insurance
• Paid time off
• Bonus opportunities tied to performance

• Following these instructions is part of the job interview process.
• Email resume, cover letter and salary history to
• Include accurate & verifiable past work experience.
• In cover letter point out, specific traits or points that make you qualified for position.

• List any specific training or credentials you possess.