Accounting Specialist

POSITION SUMMARY

The Accounting Specialist assists the Accounting Department with core accounts payable functions, including invoice processing, payment execution, account reconciliations, and related accounting activities. This role supports compliance with federal and state regulations, ensures accurate financial records, and contributes to the integrity of financial reporting. The Accounting Specialist serves as a key support role within Finance, particularly in accounts payable operations and cash management activities.

The Accounting Specialist assists the Accounting Department with core accounts payable functions, including invoice processing, payment execution, account reconciliations, and related accounting activities. This role supports compliance with federal and state regulations, ensures accurate financial records, and contributes to the integrity of financial reporting. The Accounting Specialist serves as a key support role within Finance, particularly in accounts payable operations and cash management activities.

• Process accounts payable transactions using accounting software.
• Ensure invoices and check requests are reviewed, approved, and paid in a timely and accurate manner.
• Verify that purchase orders and contractual arrangements align with payment terms and related charges.
• Provide ongoing evaluation of current processes and recommend improvements to enhance efficiency and accuracy.
• Support internal and external audits by providing documentation and responding to audit inquiries.
• Prepare check, EFT, and online payments for processing.
• Ensure accurate General Ledger coding for all accounts payable transitions.
• Research and resolve payment discrepancies and disseminate resolution to all involved.
• Assist with month-end financial close by ensuring all open invoices are processed and recorded.
• Handle sensitive and confidential financial information with discretion.
• Provide timely and accurate accounts payable information to Finance leadership and management.
• Perform daily review of concur transactions as the first line of Finance approval.
• Track outstanding checks and assist with follow-up and resolution as needed.
• Provide future scheduling and estimates of outgoing payments to support cash management.
• Participate in accounting projects and perform other accounting-related duties as assigned.

• Demonstrated knowledge of accounts payable processes and basic accounting functions.
• Working knowledge of GAAP and fundamental accounting principles.
• Experience using accounting software and Microsoft Office products; experience with Microsoft Dynamics GP preferred.
• Experience with Concur or a similar travel and expense management system.
• Experience with a commercial credit card program, such as JP Morgan Chase Commercial Card or a comparable system.
• Strong mathematical aptitude with the ability to perform accurate calculations; may be subject to testing.
• Strong attention to detail and commitment to accuracy and data integrity.
• Ability to identify discrepancies, analyze information, and take initiative to resolve issues.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to handle sensitive and confidential financial information with discretion.
• Must meet DCFS/CANTS clearance requirements.
• Must be at least 21 years of age.
• Must possess and maintain a valid driver’s license and maintain proof of automobile insurance.

• High school diploma required.
• Coursework in Accounting or Business preferred.
• Associate degree in Accounting preferred.
• Minimum of one year of relevant accounting or accounts payable experience required.

Hoyleton has adopted the CARE (Children and Residential Experience),
developed by Cornell University
, to guide our culture and practice. CARE is grounded in six core principles:
Developmentally Focused, Family Involved, Relationship Based, Ecologically Oriented, Competence Centered, and Trauma Informed.

Completion of CARE and TCI training is an internal requirement for all staff and must be…