Purchasing Administrator

9-12 months (likely the longer end of range)

Start ASAP

Industry- Consumer goods, large, public company, 2B in revenue, 3000ee, about 400 in HQ office

Hours- full time

Location- Fairhaven, MA (in office Tue, Wed & Thur)

Background- Criminal check & 5 panel drug screen (includes marijuana)

• Purchasing, inventory or purchase order experience
• Has worked at a company that makes a product
• Excel

• SAP
• Manufacturing industry
• Consumer goods industry

The Purchasing / Operations Administrator supports the execution of inventory purchasing plans for our apparel division, ensuring accurate, timely flow of goods from purchase through receipt. This role is responsible for maintaining precise delivery and inventory data, communicating status updates to key stakeholders, and supporting operational efficiency to meet sales and customer service requirements. The Specialist coordinates purchase orders, monitors deliveries, manages back-order reporting, and works closely with vendors, logistics, distribution centers, and accounting to ensure accurate, on-time product availability.

• Monitor delivery timelines and distribution center receipts; update packing slips and purchase orders and communicate status to Sales and Customer Service teams.
• Execute the upload and distribution of official purchase orders for apparel and accessories; set up and maintain Purchase Agreements with Product and Sourcing teams.
• Manage mid-month back-order reporting, update shipment databases, match invoices to purchase orders, and forward accurate documentation to Accounting.
• Coordinate with vendors and Logistics to track delivery schedules and ensure all changes are reflected accurately in the AGS system for Available-to-Promise (ATP).
• Support our Distribution Center and Accounts Payable with invoicing issues; ensure footwear and glove purchase orders in M3 are accurate, including freight, dates, quantities, and cancellations; align updates with TPM and communicate changes to Taiwan footwear.
• Submit and track new item setup and change requests through the PLC Database to ensure timely and accurate item creation.

• High school diploma or equivalent.
• 2+ years of administrative experience supporting finished goods purchasing.
• Strong attention to detail, mathematical ability, and organizational skills.
• Excellent verbal and written communication; ability to interact professionally across all organizational levels while maintaining confidentiality.
• Proficiency in Excel; experience with inventory planning tools (e.g., Demand Solutions) preferred.
• Knowledge of shipment receipt processes and analytical skills a plus.