Purchasing Assistant

Overview

This role does not have supervisory responsibilities.

• Supports the purchasing and supply chain functions by managing raw material orders and tracking inventory levels.
• Generate purchase orders based on inventory reports, production schedules, and forecasted demand.
• Track lead times and ensure materials are ordered proactively to prevent shortages.
• Maintain accurate records of material usage, receipts, and adjustments.
• Coordinating vendor shipments and ensuring products arrive on time to support production.
• Communicate regularly with vendors to confirm pricing, lead times, and order status.
• Schedule and track in-bound shipments to ensure on-time delivery.
• Resolve shipment discrepancies, delays, or quality issues by coordinating with vendors and internal teams.
• Assist with vendor performance monitoring, including on-time delivery and quality ratings.
• Maintain purchasing files, order confirmations, delivery receipts, and associated documentation.
• Update and manage purchasing data in ERP/MRP systems.
• Assist in obtaining quotes, comparing prices, and supporting cost-saving initiatives.
• Support the Supply Chain Supervisor with reporting, analysis, and special projects as needed.
• Work with production, warehouse, and quality teams to ensure material accuracy and availability.
• Communicate material issues or delays promptly to internal stakeholders.
• Coordinate with accounting on invoice matching or discrepancies related to material receipts.

• Attention to Detail
• Communication & Vendor Relations
• Time Management
• Problem-Solving
• Data Entry Accuracy
• Inventory Awareness
• Reliability & Follow-Through

• High school diploma or equivalent; associate degree in Business, Supply Chain, or related field preferred.
• 1–2 years of experience in purchasing, inventory management, or supply chain (manufacturing experience preferred).
• Proficiency in Microsoft Office (Excel, Outlook) and experience with ERP/MRP systems.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Primarily sedentary work involves prolonged periods of sitting at a desk and working at a computer.
• Frequent use of hands and fingers for typing, mouse use, and handling documents.
• Visual acuity requires reading computer screens, printed materials, and digital devices.
• Occasional standing, walking, bending, and reaching within the office environment.
• Occasional lifting or carrying of light items such as files, office supplies, or a laptop (typically up to 10–20 pounds).
• Regular communication through speaking and hearing in person, by phone, and during virtual meetings.