Project Coordinator, Meditz College of Arts and Sciences

Project Coordinator, Meditz College of Arts and Sciences page is loaded## Project Coordinator, Meditz College of Arts and Sciences locations:
Fairfield, CTtime type:
Full time posted on:
Posted Todayjob requisition :
JR0003094
*
* Job Description:

**** Department:
** Meditz College of Arts & Sciences Dean’s Office
** Primary Work Location**:
Fairfield Campus
** Direct Supervisor:
** Director of Operations and Budget Manager
** Basic Function:
** Assist the College of Arts and Sciences Dean’s Office by providing administrative support with specialized projects; manages the process for adjunct contracts for the College of Arts and Sciences; assist with the management of annual catalog updates; performs office-related operational functions; and provides assistance in special projects and/or events.

Unusual Work

Conditions:

** Education, Certification, License, and Experience Requirements:
***
* Education:

** Associate Degree or higher preferred or equivalent office experience
*
* Experience:

** A minimum of 5 years of office experience is required. A strong ability to work and communicate with others is essential, requiring well-developed interpersonal, organizational, and problem-solving skills with strong customer service and attention to detail. The ability to work independently and carry tasks through to completion. To plan and anticipate yearly workflows and work closely with Chairs and Directors, as well as the Dean’s Office.

Proficiency with Microsoft Office (including Excel, Word, and Outlook), as well as an aptitude for learning new systems and tools.
*
* Essential Functions:

** Manages the College of Arts and Sciences Adjunct Contract Hiring Process.  This involves:
* obtaining adjunct teaching loads for fall and spring semesters through department chairs and/or department coordinators for all College of Arts and Sciences undergraduate and graduate programs
* communicating and providing guidance to department chairs, department coordinators and adjunct faculty to obtain adjunct teaching loads for fall and spring semesters
* onboarding of new adjunct faculty—collecting required documentation for new adjuncts, updating pertinent information into our Workday system
* generating contracts, requesting payroll, and initiating workflows through the University’s Workday system
* creating adjunct reporting as needed, including number of sections and compensation

Manages Academic Catalog Revisions for Meditz College.

This involves:
* copying the current catalog content into editable Word documents for department review
* reaching out to department chairs and program directors to request updates and edits
* submitting and monitoring ITS tickets to the Registrar for any course updates
* entering content edits into CLSS for each assigned page Manges Summer Housing for Student Research Opportunities. This involves:
* soliciting faculty requests, organizing roommate requests, maintaining current information on programs, identifying student participation, and working with the Office of Conference and Event Management regarding fees and dates of stay.
* Work with the Director of Operations and Budget Management on available budget and payments for summer housing

Provides general office support.  This involves:
* drafting of committee minutes for the Arts and Sciences Curricular Committee
* support director of Interior Design
* front office coverage/support as needed

Participates in the professional development of the College of Arts and Sciences. This involves:
* communicating effectively with the College Deans concerning pertinent program, departmental and University matters
* promoting an image of efficiency and courtesy consistent with the University mission
* participating in staff meetings as requested
* supports the Individually Design Major once a semester meeting minute
*
* Work Schedule:

*** 12-month role
* Employee Type:
Non-Exempt (Hourly)
** Applicable to all positions:
** Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
** Category:
** Academic - Staff Performs such other duties, responsibilities, and activities as required by supervisor and as…