Administrative Support Assistant III – Facilities Operations

Recruitment began on January 14, 2026

and the job listing Expires on January 22, 2026

This position is Open until filled. Early applications are encouraged as the position may close before the listed deadline once a suitable candidate is found.

The Administrative Assistant for Facilities Operations provides front-line customer service and essential clerical and administrative support to the Facilities Operations division. This position serves as a key point of contact for internal customers, external vendors, and campus stakeholders while supporting daily office operations, workforce coordination, and emergency response activities.

Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

• The formal education equivalent of a high school diploma

• At least one year of clerical or administrative experience
• Experience using Microsoft Office applications, including Word, Excel, and Outlook
• Experience in a facilities, operations, construction, or service-oriented environment

• Recordkeeping and filing procedures
• Basic arithmetic and data entry
• Basic grammar, spelling, and business correspondence
• Computer systems and standard office software applications
• Strong organizational and time-management skills
• Effective customer service and interpersonal communication skills
• Proficiency with standard office equipment such as multi-line phones, copiers, scanners, and printers
• Ability to communicate effectively both orally and in writing
• Ability to analyze documents for compliance with established procedures and guidelines
• Ability to conduct basic research and compile information into report format
• Ability to establish, maintain, and update filing systems
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment
• Ability to respond calmly and effectively during emergencies and high-pressure situations
• Basic understanding of Microsoft Office products such as email, spreadsheet

$39,930 – $43,923;
Commensurate with education and experience

• Cover Letter/Letter of Application, Resume

• License or Certificate (see special instructions for submission), Proof of Veteran Status

Caitlin Hughes, Strategic Talent Acquisition Specialist, cmmitche

Please do not send to listed recruitment contact.