Administrative Assistant

Job in Fairfield, Solano County, California, 94533, USA

Listing for: Westamerica

Full Time position
Listed on 2026-01-19

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Virtual Assistant/ Remote Admin, Business Administration
Business
Office Administrator/ Coordinator, Business Administration

Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly USD 60000.00 80000.00 YEAR

Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals:
Delivering a wide variety of financial services with a superior customer service guarantee.

Provides specialized confidential administrative and secretarial assistance. Works with other administrative employees in the executive office to provide uniformly professional, confidential, courteous and complete support to the CEO and other senior managers.

ESSENTIAL FUNCTIONS:

Compiles financial data needed to create, modify and maintain financial spreadsheets, reports, charts and slides for dissemination to the public and management presentations.

Screens calls and visitors; independently responds to inquiries, both routine and uncommon, including receiving customer complaints, gathering complainant’s information and forwarding to appropriate personnel.

Generates departmental correspondence.

Proofreads all critic external and internal communications.

Processes divisional paperwork; establishes and maintains confidential files.

Maintain calendar, schedules appointments and meetings and completes travel arrangements.

Provides administrative support to assigned manager.

Completes or coordinates special projects.

Completes all assigned annual trainings.

Performs other job-related duties as required.

Requirements

Progressively more responsible administrative/secretarial experience where incumbent has functioned as an executive secretary. Successful completion of college level or business course-work in English, grammar, business office technology and computer software programs desirable. Incumbent must be PC proficient and type a minimum of 65 wpm. Proficiency with Windows, Word, Excel, Powerpoint and Outlook programs. Ability to learn and use other software programs.

Excellent communication, organizational, planning and interpersonal skills required.

EOE

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