Management Analyst III at Fairfax County Government

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Manages the major activities and responsibilities of the Real Estate Records Management Branch (RMB) and assists in the completion of the department's strategic objectives. Supervises a team of management analysts, supervisors, and administrative staff; manages work assignments, and ensures deadlines are met. Participates in the hiring of employees, provides coaching and instruction after examining staff development needs and takes disciplinary action when necessary.

Evaluates performance and participates in panel interviews for clerical positions within the agency. Has a strong knowledge of activities within the Real Estate Division and serves as a subject matter expert for the administrative functions within RMB. Ensures compliance and interprets assessment laws for the public and employees in accordance with the Code of Virginia 58.1. Monitors workflow and verifies completed work assignments for accuracy and explains procedures used to update property records and determines the necessary action required.

Handles high level correspondence within RMB and responds to inquiries over the phone, in person or through written correspondence. Prepares and maintains correspondence for frequently asked questions, responds to Freedom of Information (FOIA) requests and tracks information in FOIA tracker and handles other informational requests. Oversees solar tax credits, the annual processing of commercial surveys and letters of authorization. Handles a wide array of property record changes to include assessments, abatements, sales, and breakdowns.

Consults with the other county agencies and business representatives for the resolution and interpretation of complex issues. Manages the administrative functions of the annual and supplemental tax calculations, Assessment Land book, breakdowns of residential and commercial properties and administers the annual processing of Public Service Corporation assessed values. Facilitates and leads training for team members. Oversees the weekly, monthly, and annual reports for the Commonwealth and county agencies for statistical and budget purposes.

Working with the Real Estate Division’s assistant director, plays a key role in the critical task of developing and reporting revenue forecasts and updates throughout the year, as well as the annual press releasedocument released when the Fairfax County Count Executive presents the proposed budget forthe upcoming fiscal year.

Performs other duties as assigned

Note:
The assigned functional areas of the position are program management, customer service, data analytics, and/or reporting.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
Independently designs, develops, and coordinates ongoing department programs and special projects;
Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects. Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
Provides guidance, recommendations, and advice to departmental managers;
Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

Required Knowledge Skills and…