HR Budget and Operations Manager

HR Budget and Operations Manager

Department: Human Resources

Classification: Gen Admin Supv 1/Coord 1

Job Category: Classified Staff

Job Type: Full‑Time

Work Schedule: Full‑time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 04

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

Financial Background Check: Yes

George Mason Human Resources is committed to fostering a people‑centered environment where every employee feels valued, supported, and empowered to succeed and thrive. Our mission is to attract, engage, and retain talented faculty and staff through meaningful programs and practices that foster connection, growth, and well‑being.

As a trusted strategic partner, our team champions an all‑inclusive and innovative culture that prioritizes community and belonging. We play a vital role in advancing the university’s goals by designing and delivering services that support each employee’s professional and personal journey.

Serving nearly 12,000 employees and retirees, our HR team continually evolves to meet the needs of a dynamic, diverse, and dedicated workforce, creating a workplace where people can do their best work and feel a strong sense of purpose.

The HR Budget and Operations Manager provides comprehensive support for the HR department’s financial and administrative operations. This position manages the HR operating budget, oversees office and facilities coordination, and manages the supervisor responsible for the HR customer service team. In partnership with the AVP for Total Rewards, the role supports financial planning, position control, procurement, and office management.

The position ensures fiscal integrity, operational effectiveness, and high‑quality service delivery by coordinating resources, streamlining processes, and providing guidance to staff. The role has a critical leadership function in transforming the HR front desk into a Center of Excellence (COE) for employee services, implementing a tiered support model to enhance efficiency, improve the customer experience, and ensure that inquiries are resolved at the appropriate level before being escalated to subject matter experts (SMEs).

• Manages the development, reconciliation, and oversight of HR’s annual operating budget in partnership with the AVP;
• Prepares financial forecasts, quarterly projections, and variance analyses to support decision‑making;
• Conducts monthly fiscal reconciliations, reviews commitments, processes journal vouchers, and resolves discrepancies;
• Collaborates with Budget, Fiscal Services, and other offices as appropriate;
• Maintains documentation to support audits and financial reviews; monitors grants, contracts, and special funds, ensuring compliance with funding requirements;
• Supports compensation and position control processes, including monthly roster reviews and position funding alignment;
• Manages procurement processes, including purchase orders, card transactions, invoice approvals, and vendor payments;
• Prepares and presents financial reports to the AVP and HR leadership team; and
• Monitors HR‑related sponsored fund and non‑E&G fund spending.

• Oversees HR office operations, including supply inventory, ordering, and vendor coordination;
• Maintains an organized, functional, and safe HR suite, ensuring equipment and work spaces are in optimal condition;
• Serves as the primary point of contact for facilities requests, including equipment setup, repairs, painting, and workspace modifications;
• Manages space utilization, office layout, and storage organization;
• Oversees equipment inventory, surplus processing, and compliance with asset management requirements;
• Coordinates general office operations, supply management, and vendor communications;
• Provides logistical support for department meetings, events, and space usage; and
• Serves as an administrative liaison for HR’s operational support needs.

• Provides direct supervision and management…