Senior Payroll Specialist

Salary : $83,632.02 - $96,006.88 Annually
Location : Morin Building
Job Type: Full Time
Job Number:
Division: Finance
Department: Finance Division
Opening Date: 01/21/2026
Closing Date: 2/6/2026 11:59 PM Eastern

Description
The Payroll Specialist III is responsible for ensuring accurate and timely employee, retiree, and board compensation, including proper withholding and deductions. This job process overtime, bonuses, and commissions; maintains payroll records; prepares reports; and addresses payroll inquiries from employees and supervisors, all under minimal supervision. Acts as the SAP payroll super user.

Examples of Duties

• Processes payroll transactions such as garnishments, deductions, benefits and adjustments accurately and timely, ensuring compliance with federal, state, and local regulations.
• Analyzes payroll data to identify discrepancies and resolves issues through detailed investigation and problem-solving.
• Supports the development and implementation of payroll policies and procedures.
• Identifies and resolves payroll rejections in SAP by reviewing error messages, analyzing system data, and implementing corrective actions to ensure accurate payroll processing. Investigate root causes of payroll discrepancies in SAP, such as configuration issues, data entry errors, or system malfunctions.
• Prepares and maintains payroll reports, summaries, and records for management review and audit purposes.
• Collaborates with HR and Finance departments to ensure accurate employee data and timely updates to payroll systems.
• Assists in the preparation of year-end payroll tax filings and ensures compliance with reporting requirements.
• Stays current with changes in payroll legislation to ensure best practices are followed.
• Reconciles employee and retiree life insurance, health insurance, and other benefit plans.
• Creates and maintains documentation for all payroll processes.
• Acts as the SAP payroll super user.

Typical Qualifications

• Graduation from high school or GED supplemented related administrative experience, or any equivalent combination of education, experience and knowledge. Requires 3 - 5 years of related working experience.
• Knowledge of Microsoft Office and other desktop applications as necessary.
• Knowledge and Skills in SAP preferred.
• Ability to provide backup to the Accounts Receivable department, and assist customers at the payment desk.
• Ability to meet strict payroll deadlines and manage time effectively during payroll cycles. Ability to work independently while maintaining consistency and accuracy.
• Ability to keep complex records, to assemble and organize data and to prepare reports from such data.
• Ability to compose and edit various types of business correspondence.
• Ability to communicate information that requires some explanation or interpretation.
• Ability to perform administrative and management duties with minimal direction from a supervisor.
• Ability to establish and maintain effective working relationships with supervisors, co- workers and the public.
• Must pass a controlled substance (drug) test for employment.

Supplemental Information

Must pass a controlled substance (drug) test for employment.
Must have the eligibility to work in the United States without sponorship
Fairfax Water is committed to providing comprehensive benefits to our employees and their eligible dependents, as well as opportunity for continued education and professional development. A summary of these benefits is listed below.
Equal Employment Opportunity
Fairfax Water is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national origin, or on the basis of any other category protected under federal, state and local laws.
Holidays

January - New Year's Day;
Inauguration Day;
Martin Luther King Day

February - George Washington Day

May - Memorial Day
June
- Juneteenth

July - Independence Day

September - Labor Day

October - Columbus Day

November - Veterans' Day;
Thanksgiving Day;
Day After Thanksgiving

December - Christmas Eve ½ Day;
Christmas Day
Health Insurance - Employee Cost/Month

Employee Only - $100.88

Employee + 1 - $335.74

Family…