Surgical Scheduler

Job Category
: STAFF - CLINICAL OPERATIONS

Requisition Number
: SURGI
006602

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• Posted :
  December 8, 2025
• Full-Time
• On-site
• Hourly Range : $20 USD to $29.40 USD
• Rate : $25 USD per hour

Showing 1 location

RGW Fairfax
8270 Willow Oaks Corporate Dr
6th Fl.
Fairfax, VA 22031, USA

The Surgical Scheduler assists with the coordination and scheduling of surgical procedures and serves as liaison between physicians, clinical staff, and other departments to ensure smooth scheduling operations. Moreover, the Surgical Scheduler works directly with patients and strives to provide an excellent healthcare experience

• Schedule and accurately complete full registration for patients requesting appointments adhering to policies and procedures regarding appointment scheduling and registration processes, performing these tasks accurately with attention to detail to ensure the highest quality standards.
• Obtains preauthorization of surgical procedures as required by insurance companies and payers.
• Obtains preauthorization of medication and anesthesia orders as required by insurance companies and payers.
• Coordinates paperwork and electronic records, including maintaining patient charts and chart pulling for surgery review for surgeon.
• Verification of insurance information, verification of benefits and insurance referral information.
• Verification of private patient insurance information for same day appointments or by request.
• Adhere to HIPAA standards related to patient privacy and confidentiality.
• Performs all above-mentioned tasks by paying attention to detail and providing excellent customer service skills with Patients, Physicians and other related members
• Maintains positive attitude consisting of cooperation, self-motivation, courtesy, and professionalism.
• Comply with company compliance policies and standards

POSITION QUALIFICATIONS

Education: High School Graduate or General Education Degree (GED). Bachelor’s degree in relevant discipline highly preferred.

Certificates & Licenses None required

Experience: 1-5 years of relevant experience in a healthcare setting highly preferred.

KNOWLEDGE/SKILLS/ABILITIES

• Excellent verbal and written communications skills in English. Bi-Lingual a plus.
• Must possess excellent, critical thinking, analytical, troubleshooting, problem resolution, and customer service skills.
• Excellent mathematical and cash management skills.
• Excellent interpersonal skills and ability to work effectively with physicians, co-workers, other departments and patients of all ages, and from across a broad range of cultural and social economic backgrounds.
• Knowledge of medical terminology preferred.
• Ability to work as an integral team member under minimal supervision, in a fast-paced, complex and highly stressful environment.
• Computer literate and ability to use multiple systems and acquire proficiency in multiple electronic systems.

Computer Skills

• Facile with Microsoft Products
• Within 4 weeks of hire must be facile with Athena PMS and practice based EMR

WORK ENVIRONMENT

An office environment with controlled atmosphere. Possible exposure to staff or patients with communicable diseases and blood borne pathogens.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.