Financial Specialist

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The Fire & Reserve Department is seeking a detail-oriented and organized Grant & Payroll Financial Analyst (Financial Specialist I) to support our Fiscal Services team. This position prepares reimbursement packages for grants and deployments, performs bi-weekly payroll reconciliation, tracks expenses, and ensures compliance with internal policies and grant regulations.

• Prepare and submit monthly grant reimbursement packages, track expenses and verify documentation for accuracy and compliance.
• Conduct bi-weekly payroll reconciliation for General Fund and grant-funded positions; identify and process corrections based on divisional feedback.
• Coordinate and compare payroll data with FRD-43s (timesheets) to ensure accuracy in grant-related payroll entries.
• Support deployment reimbursement efforts by gathering, verifying, and organizing expense documentation, including payroll, travel, and equipment.
• Collaborate with internal divisions and program managers to resolve discrepancies and ensure timely and accurate financial postings.
• Assist with audits, fiscal year-end procedures, and special projects as assigned.

Prepares financial statements and reports and reviews for accuracy;

Oversees the processing of budget, procurement, and/or payment documents;

Analyzes cost, revenue and operating expenses;

Maintains special revenue/account funds;

Develops, prepares, and justifies the budget for a small agency or assists with budget development for a large agency.

Knowledge of accounting theories, bookkeeping, public budgeting, and grant administration;

General knowledge of laws ordinances and regulations governing municipal finance;

Ability to interpret automated financial reports and financial policies and procedures;

Ability to analyze revenue and expenses and make projections;

Ability to complete budget documents in accordance with the Department of Management and Budget.

Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field supplemented by at least six credit hours of basic accounting principles and concepts.

Four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV or higher level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV or higher level.

The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.

• Strong knowledge of financial reporting, payroll systems, and grant regulations.
• Experience in using Excel and financial management systems (e.g., FOCUS, SAP, or equivalent).
• Ability to analyze data, identify discrepancies, and communicate effectively across multiple teams.
• Knowledge of Generally Accepted Accounting Principles (GAAP) is preferred.
• Strong organizational skills and attention to detail are a must.

The appointee to this position will be required to complete a criminal background check, credit check, and sanctions screening to the satisfaction of the employer.

Must be able to fully participate as required as a civilian member of an emergency response organization. This position is generally sedentary in nature but does require the ability to stand, stoop, reach, walk, and climb stairs; may require lifting up to 15 lbs. Requires ability to sit for long periods at a workstation; must be able to operate keyboard-driven equipment and computer.

Visual acuity is required to read data on a computer monitor. All duties may be performed with or without reasonable accommodations.

Panel interview and may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY .…