Undergraduate Academic Affairs Coordinator

Department: Col of Engineering and Computing

Classification: Administrative Faculty

Job Category: Administrative or Professional Faculty

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

The College of Engineering and Computing (CEC) Office of Undergraduate Studies provides proactive CEC-wide leadership, supervision, guidance, and accountability for CEC undergraduate studies. The Office works as a bridge for undergraduate studies between CEC department-level responsibilities and university-level responsibilities with regard to academic policy, student recruitment and admissions, academic advising, oversight and conflict resolution, and program development and management.

Reporting to the Associate Dean for Undergraduate Programs, the Undergraduate Academic Affairs Coordinator uses independent judgment and decision making to provide administrative, managerial, and technical support across the breadth of CEC undergraduate academic affairs.

Manages Academic Affairs for CEC Undergraduates

• Interprets, creates, and researches university and college rules, regulations, policies, and procedures as needed to appropriately deal with student situations;
• Advises Chairs, Program Directors, Advisors, and students on academic policy issues;
• Makes decisions on academic policy appeals submitted to the Office of Undergraduate Studies;
• Obtains, manages and critically reviews student data as it related to exceptions to policies and academic progress;
• Devises systems to track identified student populations for assessment, interventions, and accreditation Manages student academic terminations;
• Advises CEC faculty on the academic policies relevant to development and implementation of multidisciplinary programs;
• Participates/interacts with other academic unit peers and central administrative offices including, but not limited to, the Registrar and Student Accounts; and
• Supervises office staff and students, as needed.

Retention

• In collaboration with the Associate Dean, Director of Advising, and CEC Departments, implements and oversees retention strategies and processes to improve current student retention and graduation;
• Designs, implements and manages meaningful data to proactively advise students and departments about their student populations, particularly focused on common barriers to students? academic progress;
• Monitors and encourages students who receive an academic warning; and
• Provide avenues of support. Actively cultivates community and positively contribute to an environment of undergraduate student support.

Catalog/Curriculum

• Manages the catalog process for all undergraduate-level curriculum changes, departmental and main catalog pages, and faculty lists;
• Assists departmental representatives with the curriculum submission process. Reviews and updates narrative portions of the Catalog; and
• Summarizes changes for announcement at Undergraduate Council.

Other Duties

• Supports recruiting, orientation, and advising efforts within the Office of Undergraduate Studies as needed;
• Administrative:
  • Approves undergraduate academic forms;
  • Meets with students whose issues or problems cannot be resolved at the departmental or program level;
  • Provides students with guidance/referral, as appropriate. Provides program information and contributes to presentations ticipates in the cultivation and dissemination of information via the Undergraduate Student Newsletter; and
  • Assists, as needed, with calendar management, facilities management, and budget.

• Master's degree or equivalent combination of education and experience;
• Relevant experience (generally a minimum of five years) in a higher education student services setting with evidence of increasing responsibility;
• Knowledge of federal student data privacy laws;
• Knowledge of catalog processes, academic governance, and curricular changes;
• Knowledge of strategies that support student progress and graduation;
• Ability to communication clearly with students, staff, and administrators;
• Abilit…