Facilities Services Contract Manager

Facilities Services Contract Manager

Department:
Facilities & Campus Operations

Classification:
Procurement Officer 2

Job Category:
Classified Staff

Job Type: Full-Time

Work Schedule:

Full-time (1.0 FTE, 40 hrs/wk)

Location:

Fairfax, VA

Workplace Type:
Hybrid Eligible

Sponsorship Eligibility:
Not eligible for visa sponsorship

Pay Band: 05

Salary:
Salary commensurate with education and experience - $96,579

Criminal Background Check:
Yes

George Mason University Facilities ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty, and staff.

About the Position:
The Facilities Services Contract Manager leads professional, non-professional, and construction services procurement efforts including, but not limited to, formulating and writing solicitations for capital and non‑capital construction projects; evaluating proposals and bids; negotiating term contracts, fixed‑cost construction contracts, and/or cooperative contracts that result in cost savings, reduced administrative effort and greater fiscal benefit to the University and other state institutions;

overseeing management of modifications to existing contracts;
Contract Management and Administration functions including gathering departmental requirements, formulating and writing statements of need for solicitations, overseeing management of existing contracts and coordination with Contract Administrators/Project Managers, tracking contract usage and dollar values/budget, and managing contract closeout upon completion.

• Prepare, solidify, select, negotiate, and award contracts for design, engineering, construction, and related services of Capital and Non‑capital projects undertaken by Facilities.
• Assist department and university personnel with fixed‑cost construction professional services contracts, term contract procurements, and Indefinite Delivery/Indefinite Quantity (IDIQ) by providing advice, policy interpretation, and guidance for both Capital and Non‑Capital projects and services.
• Execute purchase orders for the procurement of design, engineering, and construction of Capital and Non‑capital projects reflected on the Division of Purchases and Supply (DPS) and the Virginia Association of State Colleges and Universities Purchasing Professionals (VASCUPP) contracts.
• Develop Invitations for Bid (IFBs) for procurements delegated authority levels and in accordance with the HECO Manual, Commonwealth of Virginia Purchasing Manual for Institutions of Higher Learning and Their Vendors, the Construction and Professional Services Manual, the Agency Procurement and Surplus Property Manual, and pertinent university policies and procedures. Act as liaison to vendors and users regarding order status and resolve any issues and discrepancies.
• Work cooperatively with customer/contract users to identify new contract needs and the effectiveness of current contracts. Assist customers, including department personnel and University Administration, in the procurement process to minimize the procurement cycle time. Assist vendors on how to conduct business with the University.
• Negotiate and prepare contract change orders during design and construction in a non‑competitive environment.
• Initiate timely change orders, contract renewals or extensions, and IFB re‑bids as necessary.
• Demonstrate effective communication with customers, contractors, and facilities personnel.
• Respond appropriately with recommended adjustments to contracts, types of contracts available, and improvements to policies and procedures.
• Answer questions or advise department personnel and/or vendors on procurement processes and procedures to minimize procurement cycle time and to enhance customer service.
• Act as liaison between vendors and the department in procurement‑related matters.
• Ensure proper procedures for obtaining and issuing POs are followed, and procedural problems are addressed and corrected.
• Exercise discretion and judgment within established procedures and scope of responsibility.

• Support Project…