Jr. Administrative Assistant

Description

We are looking for a detail-oriented Jr. Administrative Assistant to join our team on a long-term contract basis in Fairfax, Virginia. In this role, you will handle invoicing and warranty coding for multiple dealerships, ensuring accuracy and compliance with company and manufacturer standards. This position requires excellent organizational skills, the ability to manage high-pressure situations, and strong communication abilities to collaborate effectively with team members.

Responsibilities:

- Prepare and finalize service invoices for multiple automotive dealerships, ensuring accuracy in labor and parts billing.

- Verify warranty labor costs and repairs, ensuring compliance with manufacturer guidelines and avoiding redundancies.

- Communicate with service managers, advisors, and technicians to ensure adherence to policies and procedures.

- Double-check ticket details, including hours and spelling, while accommodating any necessary changes.

- Access and compile reports from computer files as requested by supervisors.

- Maintain a neat appearance and organize the workspace efficiently.

- Manage a high-paced work environment with multiple moving parts, ensuring tasks are completed in a timely manner.

- Handle incoming calls from technicians and service advisors while juggling various priorities.

- Follow company procedures and standards to deliver high-quality administrative support.

Requirements

- At least 1 year of experience in a similar administrative role

- Strong communication skills to interact effectively with coworkers and clients.

- Ability to thrive in high-pressure environments and manage multiple tasks simultaneously.

- Exceptional organizational skills and attention to detail.

- Capability to follow instructions and adapt to constructive feedback.

- Attentive approach and ability to maintain a neat work area.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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