Administrative Coordinator

WHO ARE WE?

PEG, LLC is in its twenty-eighth year being a diverse energy efficiency, engineering, environmental and management consulting firm operating principally in the Eastern and Central United States.

As a leader in Home Energy Ratings, a winner of multiple Energy Star Awards, and a standout in the construction industry, PEG has provided Home Energy Ratings for over 250,000 homes. Our mission is to deliver innovative, data-driven solutions that support high-performance buildings, sustainable development, and client success across residential and commercial sectors. We strive to continually improve building energy efficiency and therefore, the quality of homes and life in the communities that we service.

Please visit our website at  to learn more about PEG!

PEG, LLC is in need of a driven, team-oriented, outgoing individual to fill the position of Office Coordinator. This position directly contributes to the success of the organization by overseeing day-to-day office operations that are crucial to keeping the business running smoothly and efficiently. The ideal candidate will be extremely detail oriented, well organized, and possess the ability to juggle multiple projects simultaneously and manage time efficiently with limited oversight.

As one of the first points of contact, this position assists in laying the foundation in creating a positive experience with internal and external clients. It sets the stage for how internal and external clients view the company, its services, its employees, and its mission. The qualified candidate is expected to have strong initiative and excellent communication skills, which will be essential in communicating with multiple personalities, different career specialties, and levels of management.

Job Location:

This position is based in our main office in Fairfax, VA.

• Assist in coordinating the completion of customer service requests that are sent to the company’s internal helpdesk support systems while ensuring follow up by tracking the Turn Around Time (TAT) for closing out service tickets. This includes creating/generating reports detailing data from these service tickets on a monthly basis.
• Responsible for the overall organizational structure for the office, including inventory control, replenishment of materials/supplies/groceries, and maintenance of office equipment.
• Assist with cataloging and purchasing office supplies, internal printing materials, marketing/promotional materials, and other related items.
• Responsible for enforcing policies, procedures, and standards to guide the operation of the office; ensure that results are measured against standards, while making necessary changes as needed.
• Assist in organizing company functions, meetings, and events including assisting with catering orders, booking conference rooms, and ordering supplies, if needed.
• Coordinate travel arrangements, as needed, and assist in overseeing the company’s rental car/ride share accounts.
• Support in coordinating and facilitating shipping distribution company wide for various Departments including distributing new employee equipment and ongoing equipment requests.
• Assist other departments within the organization by fulfilling operational tasks as needed while providing the utmost professionalism and customer service to internal and external clients.
• Handle sensitive information in a confidential manner.
• Provide support and assistance in creating and posting graphics, job announcements, and any other relevant material to the company’s social media (Linked In, Facebook).
• Carry out other administrative tasks as needed such as preparing presentations, creating/updating Standard Operating Procedures (SOPs), generating/revising reports in Microsoft Excel, mail distribution (USPS/Fed Ex), filing, making copies, processing documents (i.e. letters, correspondence, reports, agendas, minutes), and other related items.
• Performs other related duties as assigned.

• 2+ years of previous work experience in a Business Administration Position or related field is required.

• Applicable knowledge of basic principles of…