Accounting & Admin Clerk

Description

The HOA AP Administratorhas the primary responsibility of performing day to day bookkeeping tasks for a variety of community associations.

• Approves all VA HOA invoices (Checks and verifies to make sure information is accurate).
• Handles the voids & reissues for all HOA properties.
• Answers all VA HOA AP emails and phone calls.
• Codes & Scans all utilities & other invoices.
• Responds to Emergency Check Requests.
• Updates Vendor addresses in in the database.
• Handles phone payments and online payments.
• Manages Vendor Maintenance thru Branch Access.
• Handles VA HOA Branch Vendor Maint Queue in the database.
• Transition In Associations -- Updates billing addresses and adds vendors in Branch Access.
• Input Reimbursables in the system.
• Other duties as requested.

• Analytical skills to evaluate, prioritize, and categorize data in various forms and formats.
• Perform calculations and analysis used in basic accounting.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. Experience using Tops Software is a plus.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.

• High School Diploma or GED Required.
• 1+ year of directly related or closely related experience.
• Prior accounting and reconciliation experience is preferred.