Administrative Assistant

Overview

Rate: To be confirmed (Target: ~$10 USD/hour)

Experience Level: Entry Level (0–2 years)

We are seeking a reliable Administrative Assistant to provide general administrative support to our assigned department. This entry-level role involves performing a wide range of clerical tasks, including data entry, filing, correspondence, phone support, and assisting with daily office operations under direct supervision.

Administrative Support

• Assist management with daily tasks such as typing correspondence, entering data into computer systems, and filing records
• Answer phones, handle customer inquiries, and provide general office support
• Receive, sort, and distribute incoming mail
• Schedule appointments and maintain calendars as needed

• Maintain office supplies and place orders when necessary
• Perform general clerical duties including photocopying, scanning, and organizing documents
• Assist with basic data gathering, reporting, and interpretation as directed
• Prepare clear and concise documents, reports, and correspondence
• Work effectively as part of a team to ensure smooth office operations
• Establish and maintain effective working relationships with colleagues and management
• Support cross-functional administrative tasks as needed

Required Experience & Education

• High school diploma or equivalent
• 0–2 years of general office work experience
• Proficient in Microsoft Office (Word, Outlook, Excel)

Technical Skills

• Basic computer skills and familiarity with office equipment (printers, scanners, phones)
• Ability to learn and use other Microsoft Office applications as needed
• Accurate data entry and typing skills
• Strong verbal and written communication skills
• Ability to prioritize tasks and manage time effectively in a detail-oriented environment
• Capable of performing multiple assignments simultaneously while meeting deadlines
• Ability to work independently and as part of a team
• Professional demeanor and strong interpersonal skills
• Normal office environment with minimal exposure to noise, dust, or temperature variations
• Extended use of computer keyboard and monitor
• Primarily sedentary work with long periods of sitting