Administrative Assistant ; PCN

Overview

The Department of Natural Resources, Division of Forestry & Fire Protection is recruiting for an Administrative Assistant 1 in Fairbanks. This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

The primary functions of this position are:

• Processing Emergency Firefighter hiring packets and payroll. Auditing the documents for the entire Northern Region prior to submitting them to the Payroll Office for processing.
• Assisting with travel coordination that pertains to training, including air and/or ground transportation and lodging as requested.
• Assisting with travel close-out by coding travel receipts and processing Trip Closure Forms through Shared Services.
• Provide administrative support such as typing, copying, faxing, scanning, document filing and distribution, auditing timesheets, small office procurement, and answering phones.
• Information system experience, such as state accounting - Integrated Resource Information System Financial (IRIS-FIN); financial - Alaska Data Enterprise Reporting (ALDER); payroll - IRIS-HRM, eIsuite, IROC, or similar systems elsewhere.

The Division of Forestry & Fire Protection fosters a mission-driven culture with responsibility for protecting Alaska’s values, including life and property from wildland fire. The division works with federal, state, and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska. The Fire Protection Program's administrative section supports Forestry & Fire Protection's workforce.

Our high-functioning administrative team supports the “boots on the ground” who ensure safety of people, property, and resources in Alaska and nationwide. This position offers diverse challenges and opportunities to contribute to the DOF mission. Our administrative section’s values are PRIDE – Positive, Reliable, Inspiring, Dependable, and Efficient.

We are looking for an enthusiastic, dependable, and detail-oriented individual to join our admin team.

Benefits of joining the DOF administrative team include opportunities to work with dedicated professionals who support each other while supporting the critical wildland fire program and expanding hazardous fuels program. The administrative team is expanding, adding new staff, and actively creating a new administrative structure for the division’s new organization.

The position is located in Fairbanks, AK at the Department of Natural Resources building at 3700 Airport Way, Fairbanks, AK 99709. The Northern Fire Protection program shares the building with multiple other divisions within the Department of Natural Resources. DOF encourages teamwork and camaraderie and values a diverse workforce where team members contribute their talents and strengths.

• Clerical:
  Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Problem Solving:
  Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.
• Attention to Detail:
  Is thorough when performing work and conscientious about detail.
• Oral and Written Communication:
  Communicates ideas clearly to individuals or groups, considering audience and information type; presents information effectively; listens and responds appropriately.
• Customer Service:
  Works with clients and customers to assess needs, provide information or assistance, resolve problems, and ensure quality products and services.

Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk, or similar) with the State of Alaska or equivalent with another employer. OR six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education equal one month of experience; 150 hours of vocational education equal one month of experience.)

Speci…