Administrative Assistant ; PCN

Overview

The Department of Natural Resources, Division of Forestry & Fire Protection, is recruiting for an Administrative Assistant 1 in Fairbanks.

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

The primary functions of this position are:

• Processing Emergency Firefighter hiring packets and payroll. Auditing the documents for the entire Northern Region prior to submitting them to the Payroll Office for processing.
• Assisting with travel coordination that pertains to training, including air and/or ground transportation and lodging as requested.
• Assisting with travel close-out by coding travel receipts and processing Trip Closure Forms through Shared Services.
• Provide administrative support such as typing, copying, faxing, scanning, document filing and distribution, auditing timesheets, small office procurement, and answering phones.
• Information system experience, such as state accounting - Integrated Resource Information System Financial (IRIS-FIN); financial - Alaska Data Enterprise Reporting (ALDER); payroll - Human Resources Management (IRIS-HRM), eIsuite, IROC, or similar systems elsewhere.

The Division of Forestry & Fire Protection fosters a mission-driven culture with the responsibility for the protection of Alaska’s values, including life and property from wildland fire. The Division of Forestry & Fire Protection works closely with federal, state, and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska.

The Fire Protection Program's administrative section's position is integral to administratively supporting Forestry & Fire Protection's workforce.

The high-functioning administrative team supports the “boots on the ground” who ensure the safety of people, property, and resources in Alaska and nationwide. In its multifaceted functions, this position encounters diverse challenges and opportunities to contribute to the success of the DOF mission.

Our administrative section’s values can be summed up as PRIDE – Positive, Reliable, Inspiring, Dependable, and Efficient – as we work hard to support Forestry & Fire Protection’s mission.

We are looking for an enthusiastic, dependable, and detail-oriented individual to join our admin team.

The benefits of joining the DOF administrative team include the opportunity to work with dedicated professionals, who support each other while providing the necessary support to our critical wildland fire program and our expanding hazardous fuels program. The administrative team is expanding, adding new staff, and is actively creating a new administrative structure to support the division's new organization.

This position is located in Fairbanks, AK at the Department of Natural Resources building at 3700 Airport Way, Fairbanks, AK 99709. The Northern Fire Protection program shares the building with multiple other divisions within the Department of Natural Resources.

DOF encourages teamwork and camaraderie. This environment helps promote friendship and loyalty within the organization. These close-knit relationships motivate our employees in parallel and align them to work harder, cooperate, and be supportive of one another. Our team is made up of individuals with diverse talents, communication skills, strengths, and abilities.

• Clerical:
  Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Problem Solving:
  Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Oral and Written Communication:
  Expresses information effectively, taking into account the audience and nature of the information; makes clear and convincing oral and written presentations; listens to others and responds appropriately.
• Customer Service:
  Works with…