HR Coordinator

Description

This position serves as an administrative coordinator within the Human Resources department. Main duties include administering and coordinating most functions in the Human Resources office with an emphasis on benefits administration and recruiting. This position reports directly to the Human Resources Director.

• Maintain the confidentiality and integrity of Human Resources records and information
• Input HR information accurately into Paycom and other applicable HRIS systems/databases
• Develop, coordinate, and maintain employment practices and systems that ensure compliance with federal, state and local regulations
• Answer phones, respond to HR related inquiries, direct calls to appropriate individuals and relay messages in a timely manner
• Coordinate and distribute office communication including memos, letters, notices, and paperwork as needed
• Assist in maintaining all records and program documentation required by Brian’s House and/or federal, state or local regulations
• Review and process HR related invoices and forward for payment
• Assist in creating new hire personnel files, filing employee paperwork and archiving termed employee files
• Coordinate monthly HR orientation for new hires
• Other duties as assigned

• Assist in reviewing and screening employment applications/resumes and forwarding qualified applicants to hiring managers for all non-DSP roles
• Respond to telephone and written inquiries about employment opportunities
• Assist with employment verifications for current and prospective employees
• Work with Aurora Staffing to review DSP new hire paperwork to ensure compliance with regulations and internal policies
• Process all new hires, including entering data into Paycom, sending new hire notices and issuing Kronos
• Review personnel and medical files for new hires and current employees to ensure required records are accurate and compliant

• Process all terminations and transfers: communicate changes in status, pay, site and site differentials to employees, Directors, Payroll and Training Department
• Assure that all employees physicals, driver licenses, nursing licenses, and EAD are current. Send corrective action notices with reminders and update Paycom records

• Process insurance enrollment paperwork for newly eligible employees and during open enrollment
• Send eligibility notices, enter insurance coverage effective dates in Paycom and send confirmation letters and COBRA notifications
• Process all insurance terminations and transfers for the prior pay period, submit to Payroll and update carrier portals
• Process COBRA for eligible employees including dependent age-outs and enter COBRA participants into FLORES HR monthly
• Process Qualifying Life Events (ELEs)
• Assist in billing employees on medical leave for health/dental insurance deductions for FMLA
• Provide guidance to employees on insurance benefit information, review forms and update carrier portals
• Audit benefit insurance reports monthly, resolve discrepancies in coverage and prepare and present audit review during monthly audit meeting
• Prepare census information as needed

• Track referrals, run monthly referral reports and submit eligible employee names for referral bonuses to Paycom for processing
• Send and review monthly surveys (exit, new hire, engagement, post NADSP) and present survey responses during HR metric meetings

• Create and post social media content including event photos, flyers and hiring announcements

• Ability to work professionally with confidential information
• Strong attention to detail and excellent organizational skills
• Good telephone etiquette
• Ability to operate basic office equipment with minimal training
• Ability to lift a minimum of 10 lbs and stoop/stand
• Must have excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Outlook & Excel)
• Experience working with HR/Payroll database (Paycom) is a plus
• Ability to perform multiple tasks with minimal supervision
• Bachelor’s degree (preferably in Human Resources) or equivalent experience with at least 1 year of HR and Administrative experience
• Associate degree (preferably in Human Resources) with 3 years of HR Administrative experience