Administrative Assistant

• Preparation and proofreading of correspondence, letters, memos, reports, project specifications and other materials for assigned in-house staff.

• Create project files and maintain those files for assigned Managers.

• Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.

• Coordinate and organize meetings and manage calendars.

• Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.

• Prepare updates to Client Database.

• Assist assigned Managers with project status updates.

• Make deliveries as needed.

Skills & Requirements

• Qualified candidates will have previous administrative support experience in a busy office setting.

• Proficiency in MS Office Suite 2010, including Word, Excel and PowerPoint required.

• Ability to multi-task and work effectively within a team.

• Dependable to meet assigned deadlines.

• Professionalism and effective communication skills a must.

• Prior experience working in a Municipal Engineering office, a plus.