AP Lead- Coupa Specialist- Americas

United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property. As the global leader in our industry, we push boundaries by utilizing innovation to highly engineer and produce the next generation of safety and survivability technologies.

At United Safety we are solving our industry's most important problems with talented individuals who share our passion to change the world. Our culture is fast-paced, energetic and innovative. We work to build an inclusive environment in which everyone, regardless of gender, race, religion, age, or background, can do their best work. We are fully committed to continuous growth and advancement;

we will reinvest profits and resources into our employees, our processes and product innovation.

The AP Lead – Coupa Specialist - Americas will be a part of the Accounting team responsible for performing all transactional and analytical functions for Accounts Payable processing and Vendor Setup. The AP Lead – Coupa Specialist - Americas will maintain a reliable and effective Accounts Payable System within Syteline and Coupa, managing day to day payables processing, supplier management, and Coupa administration.

The AP Lead – Coupa Specialist - Americas will also execute and maintain accurate 1099 filings and provide timely and accurate financial reports and statements as it relates to Accounts Payable for the Americas.

• Verify product receipts in Syteline and Coupa and properly match Vendor invoices to receipts in Coupa/Syteline systems, assisting with PO and Contract creation in Coupa as needed
• Communicate and report on purchase price variances or receiving quantity variances from Vendor Invoices within Coupa and / or Syteline systems to management timely
• Process invoices for payment verifying approvals and proper vendor setup in Syteline and Coupa
• Manage weekly Check Runs and managing Americas’ disbursements according to Treasury’s direction
• Manage Coupa Pay and Manual payment setup and issuance of payments through Coupa Pay and banking systems, reconciling Transfermate debits with cash entries in Syteline
• Manage new vendor setup processes and work cross functionally with Supply Chain to ensure efficient setup and documentation of new vendors in Syteline and Coupa
• Configure, maintain, and administer the Coupa platform; acting as expert for all things Coupa
• Identify and implement process improvement within AP Process and Coupa processes
• Manage month end and year end AP accruals and reconciliations
• Assist with year-end Audit, diligent requests, other audits as required
• File yearly 1099 reporting ensuring adherence to all laws and regulations
• Ensure proper use tax calculations within Syteline and Coupa along with monthly reporting and reconciliation of sales taxes paid and use taxes owed; issuance of exemption certs where applicable
• Run and manage weekly AP aging reports ensuring the company is properly and efficiently managing the AP Aging per DPO guidelines
• Assist in monthly DPO reporting / KPI Tracking
• Maintain and reconcile AP general ledger accounts in Syteline ensuring zero variances between the subledger and GL and Coupa.
• Support the Assistant Controller or VP Global Controller with special projects as required
• Perform other duties as required to support the organizational strategy

• Minimum of 5 years’ experience in Accounts Payable
• Minimum 3 years of hands‑on experience managing AP within Coupa system;
  Coupa certified preferable
• Business or Accounting degree is preferable
• Strong understanding of P2P cycles and processes within an ERP and Coupa
• Exceptional MS Word and Excel knowledge
• Knowledge of Accounts Payable modules in ERP systems, specifically Syteline
• Must have high energy and be a fast learner
• Able to read, write and communicate in English
• Able to work independently for extended periods without losing focus
• Able to work in a team environment and prioritize multiple tasks
• Must have strong analytical, problem‑solving, and…