Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

We are looking for an Administrator to join our team, you’ll play a key role at the heart of a major infrastructure framework, supporting the Regional Office Manager in keeping projects running smoothly and efficiently.

You’ll come from a strong administrative background and be a central part of our team. From managing communications and coordinating site‑related activity, to supporting onboarding, compliance, and reporting, you’ll help ensure everything behind the scenes works seamlessly.

You’ll take ownership of busy shared mailboxes, support project coordination, and make sure vital administrative processes and systems are delivered accurately and on time, in line with business standards.

• Take ownership of key project communications, keeping fast‑moving inboxes organised and flowing
• Keep teams connected by managing and evolving essential distribution lists
• Play a vital role in welcoming new starters, coordinating inductions and setting them up for success
• Help bring the framework to life by supporting events and team initiatives
• Be the first impression of the project, creating a warm, professional front‑of‑house experience
• Drive smooth collaboration by coordinating meetings and team logistics
• Keep operations running by managing timesheets and team availability
• Support site teams by ensuring PPE is ordered, tracked and ready when needed
• Contribute to the successful delivery of the framework through operational support
• Enable project teams to stay mobile by organising travel arrangements
• Champion development by maintaining training and competency records
• Support performance by helping deliver accurate and timely reporting
• Capture key project decisions through meeting minutes and documentation
• Keep critical information organised across project systems and portals
• Oversee IT asset tracking to support seamless team working
• Help maintain a safe working environment by coordinating safety training alongside the Regional HSE Manager

• Strong administrative background
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Teams)
• Able to work independently and as part of a team, in a fast‑paced project environment
• Confident communicator with strong attention to detail
• Approachable, proactive and solutions‑focused

• Worked in a construction environment

• Competitive salary
• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
• 3 additional long service days achieved after 3, 7 and 10 years
• Private medical insurance for yourself (with the option to buy family cover)
• Life Assurance
• Defined contribution pension scheme matched up to 8%
• Enhanced maternity, paternity and parental leave
• 2 days volunteering opportunities
• Flexible and Agile working (dependent on your role)
• Employee Assistance Programme – including financial advice and guidance.
• Professional membership fees
• Perks at Work Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more
• Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
  • Critical illness insurance (with option to purchase for your partner)
  • Dental Insurance
  • Travel insurance
  • Bike to work scheme
  • Retail vouchers/payroll giving/activity pass for top leisure attractions.

Tilbury Douglas is a leading UK building, infrastructure, engineering and fit‑out company. We deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment.

It is our people who make Tilbury Douglas a success. We believe our inclusive culture encourages new ways of thinking, enabling us to innovate whilst remaining resilient. We value and celebrate all individual differences and look forward to receiving your application, We have now achieved our IiD status.

Please note we do not have a sponsorship licence.

Please note that this role is subject to Baseline Personnel Security Standard (BPSS) clearance which includes identity, employment history, and criminal record checks.

We look forward to receiving your application!