Estates and Facilities Administration Assistant

Vacancies Estates and Facilities Administration Assistant

The EFM Admin team supports services across multiple sites, including the Centre for Women’s Health reception desk, Estates offices and the Sowton warehouse. You may be required to work at any Trust location depending on service needs.

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role

As part of the EFM Admin team, you will:

• Act as a first point of contact for estates and facilities queries via the helpdesk
• Log, allocate and track maintenance and service requests accurately using internal systems
• Provide administrative support across key service areas including:
  • Car parking/Travel queries
  • Access Control
  • Estates queries
  • Lockers
  • EFM Staff Bank
  • Room bookings
• Respond to telephone, email and face-to-face enquiries in a professional and timely manner
• Maintain accurate electronic and paper records in line with Trust procedures
• Support Service Managers and Department Managers with routine reports, documentation and correspondence
• Ensure established processes and procedures are followed consistently and accurately

Working Pattern: 2 x part time roles covering Monday to Friday (1 x 22.5 & 1 x 30)

Interview Date:26th & 27th March

For further information please contact:Louise McKeever, Operational Support Manager on

Pay: The salary advertised for this position reflects the Agenda for Change 2026-7 rates, inclusive of a 3.3% pay award implemented from April 2026. If you join before this date, remuneration will be based on the 2025-6 pay bandings (Pay scales for 2025/26 | NHS Employers)

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust
and
Northern Devon Healthcare NHS Trust.

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.

Our values are at the heart of everything we do,  to find out more

It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you are starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You will benefit…